Subcontract Analyst (1A.26)

Essential Duties And Responsibilities

• Extracts from requestor those requirements unique/relevant to the subcontractor and incorporates into RFP.
• Provides contractual guidance to subsidiary team members for appropriate Statement of Work and performs review for completeness and understanding.
• Source of authoritative guidance, advice, and counsel on policies and procedures relating to contract activity to Utility Manager, internal staff and potential subcontractors on procurement issues.
• Develops competitive range determinations, performs price/cost analysis/realism on prospective subcontractor and vendor proposals, and assists the Manager of Contracts, and subsidiary staff in the development of the recommended subcontract award position.
• Examines bids and addresses any deviations, including performing price and/or cost analysis.
• Reviews third party subcontracts (where subsidiary is subcontractor to a prime contractor), non-disclosure agreements, wage determinations and certified payroll requirements, and other contractual instruments with the ability to negotiate terms and conditions with prime contractor.
• Provides RFP debriefing to unsuccessful offerors in accordance with FAR requirements, and notice to successful offeror.
• Administers contracts and subcontracts from inception to completion including conducting post-award conferences with subcontractors to provide information and to clarify standard and special contract provisions.
• Focal point for all communication for resolution of contract issues and disputes.
• Evaluates subcontractor performance and ensures completion of Subcontractor Performance Assessment Reports (SPARs) and Annual Subcontractor and Vendor Report Cards.
• Reviews pay applications for conformance to contractual agreement, approves invoices for payment, and resolves disputes with outstanding invoices.
• Performs final contract close-out and required documentation and ensures timely and accurate close-outs of all contract and subcontract files.
• Ensures compliance with record retention policy through digital upload of all contractual documents to SharePoint and required retention of hard copy of contract documents and claims.
• Administers subcontracts and ensure contractor purchasing system review (CPSR) compliant files; comply with internal policies and procedures and applicable Government regulations.
• Participates in annual external and internal audits.
• Prepares and provides monthly contract reports to Manager of Contracts regarding all completed and current tasks.
• Aid Proposal Development in pursuit and associated contract strategy.

Skills/Abilities

• Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies.
• Working to expert knowledge of contracting concepts, construction contracting concepts; thorough understanding of Federal Acquisition Regulations (FAR), Supplemental Regulations, Cost Accounting Standards, and Certified Purchasing System Review (CPSR) requirements.
• Strong to excellent analytical, writing and communication skills.
• Good presentation, leadership and team-building skills.
• Independent judgment and creativity applied to resolution of contract issues.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance, Economics, or other closely related field OR four years of relevant experience required.
• Minimum of five (5) years’ experience in Contract Management, Accounting or other analytical field required.
• Experience with construction, underground utility construction preferred.
• Experience with developing RFPs, analyzing and negotiating subcontractor proposals and prices.
• Experience with resolving conflicts and providing post-award administration support.
• Knowledge of FFP, CPFF, T&M and LOE, types of subcontracts, and task and delivery order, and multiple award processes.
• Familiarity with Federal Acquisition Regulations (FAR) preferred.
• Familiarity with subcontractor qualifications.
• Proficient in use of modern computerized office equipment, programs, and mobile technology including laptops and online group meeting software.
• Experience with JD Edwards software is software preferred.