Subcontract Administrator III

Epitec is seeking to support a private American space technology company in identifying an experienced Subcontract Administrator to support subcontract management operations involving large aerospace components, cryogenic tanks, pressure vessels, major fabricated assemblies, long-term agreements (LTAs), Master Service Agreements (MSAs), and milestone-based Statements of Work (SOWs). The ideal candidate will bring strong procurement and contract administration expertise, experience negotiating complex supplier agreements, and the ability to manage high-value subcontract relationships in a fast-paced aerospace manufacturing environment.

Location: Huntsville, AL
Employment Type: W2 Contract with strong potential for conversion to Direct Hire
Work Environment: Fully Onsite

Responsibilities

• Administer the full lifecycle of complex indirect subcontracts from solicitation through closeout.
• Manage high-value subcontracts involving large aerospace components and assemblies.
• Develop, issue, and evaluate RFPs.
• Conduct proposal evaluations and cost/price analyses.
• Ensure subcontract terms align with company policies and prime contract flow-down requirements.
• Support procurement and subcontract administration activities for:
  • Cryogenic tanks
  • Pressure vessels
  • Large fabricated structures
  • Major aerospace hardware assemblies
• Partner with Engineering and Quality teams to define technical requirements.
• Develop long-lead procurement strategies for critical components.
• Negotiate and administer:
  • Long-Term Agreements (LTAs)
  • Master Service Agreements (MSAs)
• Develop pricing structures and performance frameworks.
• Manage amendments, renewals, and modifications.
• Draft, review, and negotiate subcontract terms and conditions.
• Mitigate contractual risk and protect company interests.
• Coordinate with Contracts and Legal teams on complex issues.
• Ensure compliance with regulatory and contractual requirements.
• Develop milestone-based Statements of Work.
• Establish deliverables, performance milestones, and payment schedules.
• Monitor milestone achievement and payment authorization.
• Manage subcontractor performance against contractual deliverables.
• Develop strategic supplier relationships.
• Resolve schedule, scope, performance, and cost issues.
• Conduct supplier performance reviews.
• Partner with Program Management, Engineering, Quality, Finance, and Supply Chain teams.
• Maintain complete subcontract documentation.
• Support audits and compliance reviews.
• Ensure adherence to company procurement policies and applicable regulations.

Requirements

• Bachelor's degree in Supply Chain, Business, Engineering, or related field, or equivalent experience.
• Level II: 3+ years of subcontract administration or procurement experience.
• Level III: 5+ years of subcontract administration or procurement experience.
• Experience administering complex subcontracts.
• Experience negotiating subcontract terms and conditions.
• Experience managing long-term supplier agreements.
• Experience with milestone-based Statements of Work.
• Experience administering performance-based payment structures.
• Strong negotiation, analytical, and communication skills.
• Experience using ERP/procurement systems such as:
  • SAP
  • Oracle
  • Coupa
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience procuring:
  • Cryogenic tanks
  • Pressure vessels
  • Large fabricated structures
  • Major assemblies
• Aerospace, defense, or regulated manufacturing experience.
• Experience with LTAs and MSAs.
• Familiarity with:
  • ITAR
  • EAR
  • Aerospace procurement compliance requirements
  • Aerospace quality requirements
• Professional certifications:
  • CPSM
  • C.P.M.
  • NCMA CFCM
  • NCMA CPCM
  • Equivalent procurement certifications

Benefits

• Medical benefits
• Paid time off (PTO)

Pay

Market rate