Study Abroad Exploration Adv

Job Summary

This position is a multi-functional position within International Academic Programs (IAP), a unit in the International Division, that serves as the central study abroad office at UW-Madison and coordinates study abroad programming across campus. IAP administers more than 300 campus-wide study abroad and domestic study away programs and internships, and annually sends over 3,000 UW-Madison students abroad. Further information about IAP can be found online at: http://www.studyabroad.wisc.edu

Exploration Advisors are a first point of contact for domestic students on study abroad opportunities.

This position reports to the Assistant Director for Study Abroad Advising. This position will operate in a hybrid format where some work will be performed in-person, onsite, in Madison, WI, and some work will be performed remotely, at an offsite, non-campus location. Positions will have shared workspaces.

Key Job Responsibilities

• 60% Advises domestic students about international study opportunities
• 5% Counsels international students and support systems on cultural adjustments, policies, and procedures
• 5% Identifies and refers students to appropriate institutional resources and follows-up on referrals
• 5% Provides guidance and reviews documentation for registration and academic credit transfer requirements according to policies and procedures for international travel and study
• 20% Identifies, plans, and delivers international education programming
• 5% Participate in office committees and working groups to help with program and office administration

Tasks

• Counsel and advise prospective students through Exploration Advising sessions about the various aspects of study abroad program opportunities.
• Counsel and advise students and parents on student preparation and personal needs throughout the study abroad experience.
• Maintain and update Intro to Study Abroad Advising Canvas site
• Present study abroad information to prospective students
• Assist with orientations for programs, including monitoring attendance and conducting regional orientations
• Develop and coordinate advising workshops
• Assist with visa collection for group visas
• Act as a back-up for the front desk and for our passport photo service
• Act as a notary for study abroad students' materials
• Support curriculum integration initiatives
• Provide administrative support to the IAP Assistant Directors
• Participate in department meetings and retreats.
• Assist with special events and outreach activities, such as the Study Abroad Fair.
• Other duties and special projects as assigned by the supervisor or IAP Director.

Department

International Division, International Academic Programs (IAP)

Compensation

The anticipated salary range for this position is $47,000-$50,000. However, final salary will depend on experience and qualifications.

Required Qualifications

• Prior experience, as a student worker or professional staff member, working in a study abroad office or student services office

Preferred Qualifications

• Ability to work in a team oriented, collaborative environment.
• Demonstrated experience working independently with strong attention to details, resourcefulness, and organizational skills to meet important deadlines in a high-traffic, high-demand environment.
• Demonstrated commitment to and experience working with expanding academic and financial access to study abroad programs
• Excellent interpersonal communication (oral and written) skills, and a sense of humor
• Demonstrated critical thinking and decision-making skills

Education

Bachelor's Degree required