Student Trainee (Office Automation)
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We need to parse the posting.
The posting includes:
- Summary: includes link to DOJ, note about additional positions may be filled.
- Duties: description of Student Trainee (Clerk-Office Automation) duties.
- Specific Duties Include: list of duties.
- Responsibilities will increase...
- Requirements: Conditions of employment (citizenship, background investigation, selective service, half-time student enrollment, transcript, age, etc.)
- Qualifications: details about eligibility, student status definition, citizenship, background investigation, Pathways Participant Agreement, qualification requirements as outlined below. GS-4 specifics: need at least 1 year general experience or 2 years education above HS, combination, typing 40 wpm.
- Education: accreditation requirement, foreign education note.
- Additional information: Payment of relocation expenses not authorized. If selected, eligible for annual and sick leave, after one year eligible to enroll in health benefits program at full cost. Selectees ineligible for life insurance, retirement (including TSP), long term care insurance, and within grade increases. Veterans' Preference, Selective Service, Political Appointees, Reasonable Accommodation Statement, EEO Statement/Policy, etc. Also mention benefits: "A career with the U.S. government provides employees with a comprehensive benefits package..." but that's generic.
We need to extract substantive content for sections.
We should not repeat job title as heading. The job title is "Student Trainee (Clerk- Office Automation)". Not to be used as heading.
We need sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
- About the role: Could be summary/duties overview. The posting includes a summary and duties description. So we can put About the role with a paragraph summarizing the role.
- Responsibilities: The posting includes "Specific Duties Include" list and note that responsibilities will increase. So we can put Responsibilities with a - list of duties.
- Requirements: Conditions of employment (citizenship, background investigation, selective service, half-time student enrollment, transcript, age, etc.) So we can put Requirements with a list.
- Qualifications: The detailed qualification requirements (student status, education, experience, GS-4 specifics, typing speed). So we can put Qualifications with a list.
- Skills: Possibly derived from duties: word processing, spreadsheets, database management, desktop publishing, graphics, project management, calendar, email, typing 40 wpm. Could be a Skills section. The posting mentions specific software applications and typing speed. So we can include Skills.
- Benefits: The posting mentions annual and sick leave, after one year eligible to enroll in health benefits program at full cost. Also mentions that selectees ineligible for life insurance, retirement, long term care, within grade increases. Also mentions "A career with the U.S. government provides employees with a comprehensive benefits package..." but that's generic. We have specific info: annual and sick leave, health benefits after one year at full cost. Also note that relocation expenses not authorized. So we can include Benefits with those specifics.
- Pay: No mention of pay/salary. So we should NOT include Pay section.
- Schedule: No mention of schedule (full-time/part-time). It mentions half-time student enrollment requirements, but not work schedule. So we should NOT include Schedule.
Thus we will output sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits.
We need to use
for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format them.
We must not include boilerplate like EEO, legal, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
We need to remove duplicated lines: The posting has repeated sections like "Political Appointees (Current or Former): ..." appears twice. We should keep only one instance? The instruction: remove duplicated lines. So we should deduplicate.
We also need to remove application instructions (like "submit transcript", etc.)? Actually "You must submit a transcript or proof of enrollment with your application." That is a requirement, not just instruction. It's part of Requirements. So keep.
We need to remove EEO statement etc. So we will omit those paragraphs.
We need to remove generic benefits description like "A career with the U.S. government provides employees with a comprehensive benefits package." That's boilerplate; we can omit.
We need to keep specifics: annual and sick leave, health benefits after one year at full cost, relocation expenses not authorized, ineligibility for life insurance, retirement (including TSP), long term care, within grade increases.
Also Veterans' Preference, Selective Service, Political Appointees disclosure, Reasonable Accommodation Statement. Are those considered boilerplate? They are specific to the posting. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Veterans' Preference etc. are not exactly EEO; they are specific requirements. Might be considered part of Requirements. The posting includes them under "Additional information". We could keep them under Requirements or maybe a separate section? But we only have defined sections. Could incorporate them into Requirements (conditions of employment) or Qualifications. Probably they belong to Requirements (conditions of employment). We'll include them as part of Requirements list.
We need to ensure we don't include filler like "commensurate with experience". Not present.
Now let's extract content.
**About the role**: We can combine summary and duties overview.
Summary: "For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao As needed, additional positions may be filled using this announcement." That's not substantive about role. The substantive role description: "The Student Trainee (Clerk- Office Automation) will provide office clerical and automation support to one or more professional, program, or technical staff members in the United States Attorney's Office. Automated support may include use of one or more of the following software applications: word processing, electronic spreadsheets, database management, desk-top publishing, graphics, project management, calendar and electronic mail."
We can put that as About the role paragraph.
**Responsibilities**: Specific Duties Include list:
- Producing a variety of documents using varied and advanced word processing software functions;
- Storing, retrieving, editing, and printing a variety of documents with complex formats such as graphics or tables within the text;
- Sorting, calculating, and retrieving data from electronic databases or spreadsheets to produce reports, charts, and graphs;
- Answering telephones and referring callers to staff members or taking messages as appropriate;
- Providing general office clerical support;
- Sorting, filing, and retrieving materials in alphabetical, numerical, or chronological order;
- Making recurring and special messenger trips as necessary.
Also note: "Responsibilities will increase and assignments will become more complex as your training and experience progress." Could be included as a sentence.
Thus Responsibilities section: a
- list of those duties, plus maybe a paragraph about increasing responsibilities.
**Requirements**: Conditions of employment:
- You must be a United States Citizen or National.
- Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing.
- Continued employment is subject to a favorable adjudication of a background investigation.
- You must be registered for Selective Service, if applicable.
- You must meet half-time student enrollment requirements.
- You must submit a transcript or proof of enrollment with your application.
- You must be at least 16 years of age or older.
- You must meet all qualification requirements upon the closing date of this announcement.
- If selected, you may be required to serve a trial period.
Also Veterans' Preference, Selective Service (already covered), Political Appointees disclosure, Reasonable Accommodation Statement.
We need to include Veterans' Preference: "If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the 'Required Documents' section of this vacancy announcement."
Political Appointees: "Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service."
Reasonable Accommodation Statement: "Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis."
We should deduplicate: The posting had repeated Political Appointees paragraph twice; we keep one.
Also there is a line about "Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov." That's more specific than earlier generic "You must be registered for Selective Service, if applicable." We should include the more specific version.
Thus Requirements list includes:
- United States Citizen or National.
- Initial appointment conditioned upon satisfactory pre-employment adjudication (fingerprint, credit and tax checks, drug testing).
- Continued employment subject to favorable adjudication of a background investigation.
- Must be registered for Selective Service (if applicable); male applicants born after Dec 31, 1959 must certify registration or exemption.
- Must meet half-time student enrollment requirements.
- Must submit transcript or proof of enrollment with application.
- Must be at least 16 years of age.
- Must meet all qualification requirements by closing date.
- If selected, may be required to serve a trial period.
- Veterans' Preference: indicate type and submit documentation.
- Political Appointees disclosure requirement.
- Reasonable accommodation statement.
We could also include "You must meet half-time student enrollment requirements." Already.
**Qualifications**: Eligibility criteria:
- Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362. Must be considered in good academic standing by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. "Half-time" defined by school.
- Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)
- Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.
- Pathways Participant Agreement: All interns are required to sign the Participant Agreement.
- Qualification requirements as outlined below. GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general
for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format them.
We must not include boilerplate like EEO, legal, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
We need to remove duplicated lines: The posting has repeated sections like "Political Appointees (Current or Former): ..." appears twice. We should keep only one instance? The instruction: remove duplicated lines. So we should deduplicate.
We also need to remove application instructions (like "submit transcript", etc.)? Actually "You must submit a transcript or proof of enrollment with your application." That is a requirement, not just instruction. It's part of Requirements. So keep.
We need to remove EEO statement etc. So we will omit those paragraphs.
We need to remove generic benefits description like "A career with the U.S. government provides employees with a comprehensive benefits package." That's boilerplate; we can omit.
We need to keep specifics: annual and sick leave, health benefits after one year at full cost, relocation expenses not authorized, ineligibility for life insurance, retirement (including TSP), long term care, within grade increases.
Also Veterans' Preference, Selective Service, Political Appointees disclosure, Reasonable Accommodation Statement. Are those considered boilerplate? They are specific to the posting. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Veterans' Preference etc. are not exactly EEO; they are specific requirements. Might be considered part of Requirements. The posting includes them under "Additional information". We could keep them under Requirements or maybe a separate section? But we only have defined sections. Could incorporate them into Requirements (conditions of employment) or Qualifications. Probably they belong to Requirements (conditions of employment). We'll include them as part of Requirements list.
We need to ensure we don't include filler like "commensurate with experience". Not present.
Now let's extract content.
**About the role**: We can combine summary and duties overview.
Summary: "For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao As needed, additional positions may be filled using this announcement." That's not substantive about role. The substantive role description: "The Student Trainee (Clerk- Office Automation) will provide office clerical and automation support to one or more professional, program, or technical staff members in the United States Attorney's Office. Automated support may include use of one or more of the following software applications: word processing, electronic spreadsheets, database management, desk-top publishing, graphics, project management, calendar and electronic mail."
We can put that as About the role paragraph.
**Responsibilities**: Specific Duties Include list:
- Producing a variety of documents using varied and advanced word processing software functions;
- Storing, retrieving, editing, and printing a variety of documents with complex formats such as graphics or tables within the text;
- Sorting, calculating, and retrieving data from electronic databases or spreadsheets to produce reports, charts, and graphs;
- Answering telephones and referring callers to staff members or taking messages as appropriate;
- Providing general office clerical support;
- Sorting, filing, and retrieving materials in alphabetical, numerical, or chronological order;
- Making recurring and special messenger trips as necessary.
Also note: "Responsibilities will increase and assignments will become more complex as your training and experience progress." Could be included as a sentence.
Thus Responsibilities section: a
- list of those duties, plus maybe a paragraph about increasing responsibilities.
**Requirements**: Conditions of employment:
- You must be a United States Citizen or National.
- Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing.
- Continued employment is subject to a favorable adjudication of a background investigation.
- You must be registered for Selective Service, if applicable.
- You must meet half-time student enrollment requirements.
- You must submit a transcript or proof of enrollment with your application.
- You must be at least 16 years of age or older.
- You must meet all qualification requirements upon the closing date of this announcement.
- If selected, you may be required to serve a trial period.
Also Veterans' Preference, Selective Service (already covered), Political Appointees disclosure, Reasonable Accommodation Statement.
We need to include Veterans' Preference: "If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the 'Required Documents' section of this vacancy announcement."
Political Appointees: "Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service."
Reasonable Accommodation Statement: "Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis."
We should deduplicate: The posting had repeated Political Appointees paragraph twice; we keep one.
Also there is a line about "Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov." That's more specific than earlier generic "You must be registered for Selective Service, if applicable." We should include the more specific version.
Thus Requirements list includes:
- United States Citizen or National.
- Initial appointment conditioned upon satisfactory pre-employment adjudication (fingerprint, credit and tax checks, drug testing).
- Continued employment subject to favorable adjudication of a background investigation.
- Must be registered for Selective Service (if applicable); male applicants born after Dec 31, 1959 must certify registration or exemption.
- Must meet half-time student enrollment requirements.
- Must submit transcript or proof of enrollment with application.
- Must be at least 16 years of age.
- Must meet all qualification requirements by closing date.
- If selected, may be required to serve a trial period.
- Veterans' Preference: indicate type and submit documentation.
- Political Appointees disclosure requirement.
- Reasonable accommodation statement.
We could also include "You must meet half-time student enrollment requirements." Already.
**Qualifications**: Eligibility criteria:
- Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362. Must be considered in good academic standing by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. "Half-time" defined by school.
- Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)
- Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.
- Pathways Participant Agreement: All interns are required to sign the Participant Agreement.
- Qualification requirements as outlined below. GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general
for prose. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format them. We must not include boilerplate like EEO, legal, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. We need to remove duplicated lines: The posting has repeated sections like "Political Appointees (Current or Former): ..." appears twice. We should keep only one instance? The instruction: remove duplicated lines. So we should deduplicate. We also need to remove application instructions (like "submit transcript", etc.)? Actually "You must submit a transcript or proof of enrollment with your application." That is a requirement, not just instruction. It's part of Requirements. So keep. We need to remove EEO statement etc. So we will omit those paragraphs. We need to remove generic benefits description like "A career with the U.S. government provides employees with a comprehensive benefits package." That's boilerplate; we can omit. We need to keep specifics: annual and sick leave, health benefits after one year at full cost, relocation expenses not authorized, ineligibility for life insurance, retirement (including TSP), long term care, within grade increases. Also Veterans' Preference, Selective Service, Political Appointees disclosure, Reasonable Accommodation Statement. Are those considered boilerplate? They are specific to the posting. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Veterans' Preference etc. are not exactly EEO; they are specific requirements. Might be considered part of Requirements. The posting includes them under "Additional information". We could keep them under Requirements or maybe a separate section? But we only have defined sections. Could incorporate them into Requirements (conditions of employment) or Qualifications. Probably they belong to Requirements (conditions of employment). We'll include them as part of Requirements list. We need to ensure we don't include filler like "commensurate with experience". Not present. Now let's extract content. **About the role**: We can combine summary and duties overview. Summary: "For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao As needed, additional positions may be filled using this announcement." That's not substantive about role. The substantive role description: "The Student Trainee (Clerk- Office Automation) will provide office clerical and automation support to one or more professional, program, or technical staff members in the United States Attorney's Office. Automated support may include use of one or more of the following software applications: word processing, electronic spreadsheets, database management, desk-top publishing, graphics, project management, calendar and electronic mail." We can put that as About the role paragraph. **Responsibilities**: Specific Duties Include list: - Producing a variety of documents using varied and advanced word processing software functions; - Storing, retrieving, editing, and printing a variety of documents with complex formats such as graphics or tables within the text; - Sorting, calculating, and retrieving data from electronic databases or spreadsheets to produce reports, charts, and graphs; - Answering telephones and referring callers to staff members or taking messages as appropriate; - Providing general office clerical support; - Sorting, filing, and retrieving materials in alphabetical, numerical, or chronological order; - Making recurring and special messenger trips as necessary. Also note: "Responsibilities will increase and assignments will become more complex as your training and experience progress." Could be included as a sentence. Thus Responsibilities section: a
- list of those duties, plus maybe a paragraph about increasing responsibilities. **Requirements**: Conditions of employment: - You must be a United States Citizen or National. - Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. - Continued employment is subject to a favorable adjudication of a background investigation. - You must be registered for Selective Service, if applicable. - You must meet half-time student enrollment requirements. - You must submit a transcript or proof of enrollment with your application. - You must be at least 16 years of age or older. - You must meet all qualification requirements upon the closing date of this announcement. - If selected, you may be required to serve a trial period. Also Veterans' Preference, Selective Service (already covered), Political Appointees disclosure, Reasonable Accommodation Statement. We need to include Veterans' Preference: "If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the 'Required Documents' section of this vacancy announcement." Political Appointees: "Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service." Reasonable Accommodation Statement: "Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis." We should deduplicate: The posting had repeated Political Appointees paragraph twice; we keep one. Also there is a line about "Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov." That's more specific than earlier generic "You must be registered for Selective Service, if applicable." We should include the more specific version. Thus Requirements list includes: - United States Citizen or National. - Initial appointment conditioned upon satisfactory pre-employment adjudication (fingerprint, credit and tax checks, drug testing). - Continued employment subject to favorable adjudication of a background investigation. - Must be registered for Selective Service (if applicable); male applicants born after Dec 31, 1959 must certify registration or exemption. - Must meet half-time student enrollment requirements. - Must submit transcript or proof of enrollment with application. - Must be at least 16 years of age. - Must meet all qualification requirements by closing date. - If selected, may be required to serve a trial period. - Veterans' Preference: indicate type and submit documentation. - Political Appointees disclosure requirement. - Reasonable accommodation statement. We could also include "You must meet half-time student enrollment requirements." Already. **Qualifications**: Eligibility criteria: - Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362. Must be considered in good academic standing by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. "Half-time" defined by school. - Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.) - Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment. - Pathways Participant Agreement: All interns are required to sign the Participant Agreement. - Qualification requirements as outlined below. GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general