Student Financials Representative (Cashier)- Financial Specialist III

Job Summary

The Business Affairs Assistant III (Student Financial Representative) is responsible for a variety of business office functions for the College. Working collaboratively with the College Business Operations Manager, Associate Dean of Business Affairs and the KCTCS business office staff, this position is responsible for the daily facilitation of college business office activities. This position ensures that specific business office functions are handled in accordance with KCTCS business policies & procedures and in compliance with all state statutes and federal requirements.

Job Duties

• Oversees cash receipting of tuition and fees, refund inquires, and delinquent account inquires and posts to the correct PeopleSoft Account while ensuring compliance in accordance with KCTCS policies & BCTC cash handling procedures.
• Provides direction and support to (part-time) personnel in the execution of their responsibilities and duties.
• Independently oversees and manages cashier functions, provides assistance & guidance to BCTC campuses (Faculty and Staff) as needed.
• Is responsible for accounts receivables payment postings, which includes; student tuition, third party billing payments, external scholarships and departmental money collected for miscellaneous fees.
• Maintains accurate and up to date documentation for reservation and use of College vehicles.
• Completes accurate daily balancing, cash count, and preparation of daily bank deposit with ZERO cash overages and/or cash shortages.
• Processes Student Financials, Accounts Receivables (AR), Scholarships, and Third Party Payments accurately and efficiently ensuring zero target key/ data entry errors.
• Assists new students/ parents to review available payment options; BankMobile refund process, payment arrangement deadlines, and other student account procedures.
• Serves as possible student orientation presenter as needed.
• Work with college-wide departments to improve the exchange of ideas and data that could aid in improving the customer service we provide to BCTC faculty and staff.

Minimum Qualifications

• Bachelor's Degree and four years of related experience or equivalent.
• Bachelor's Degree (Business Administration, Accounting, Finance or related field of study), and six years of related experience (i.e. banking, cashiering) or equivalent.
• Dedicated and punctual.
• Excellent customer service skills with emphasis on treating others with professionalism, respect, & dignity.
• Technical knowledge and skills in business software systems.
• Excellent interpersonal, teamwork, and business communication skills (written and oral).
• Commitment to the mission of a comprehensive community and technical college and to personalized business services.
• Strong Personal and professional integrity & Business Ethics with an emphasis on confidentiality and attention to detail.
• Understanding of legal and audit constraints with respect to cash handling, banking, and collections.
• Administrative experience in a complex organization.
• Experience in an educational setting preferred.
• Knowledge of 10 key calculator.
• Basic accounting, cashiering, and/or banking experience.