Student Assistant - TSE - Special Collections

About the role

The Nelson Poynter Memorial Library is an active partner in the teaching, research, and learning of the University of South Florida St. Petersburg’s students, faculty, and staff. We promote student-centered learning and research in an inviting, creative, and collaborative environment. The Special Collections and University Archives (SCUA) department supports scholarly research, enhances teaching, and preserves USF and Florida history.

Responsibilities

• Review legacy collections, reconcile discrepancies in inventories, and update archival descriptions according to best practices.
• Add folder- and item-level inventories to resource records on ArchiveSpace.
• Perform basic holdings maintenance and preservation on materials as necessary to ensure optimum storage conditions for the collections.
• Retrieve and shelve archival collections and special collections monographs for patron or instructional use.
• Contribute to digital projects by ingesting digital images, creating and updating descriptive metadata, and reviewing uploads for accuracy.
• Digitize special collections and archival materials upon request.
• Maintain SCUA’s monograph collections within the reading room and other storage locations by performing shelf reading, rearranging, and shifting of books as necessary.
• Provide polite, high-quality customer service to SCUA patrons who visit the reading room or attend SCUA events.
• Support instruction, exhibits, and programming upon request.

Qualifications

• Minimum Qualifications: High school diploma. Enrolled in minimum 1 credit hour at USF. Experience with Microsoft applications (especially Word and Excel) and Adobe Acrobat. Able to comprehend and follow instructions, work independently after initial training, and follow through with completing assigned tasks. Able to lift 25 lbs., push 50 lbs, and navigate confined and elevated storage areas regularly.
• Preferred Qualifications: Experience working in a special collections, archives, museum, or library setting. Experience working with archival, library, museum, or other asset management systems. Experience with customer service, digitization, complex data entry, and/or large-scale projects. Careful attention to detail and handling of fragile archival materials. Able to work cooperatively in a diverse work environment. Flexibility and willingness to adapt to new technologies, workflows, and emerging service models.