Strategy Admin

About the role

The Strategy Admin supports the Head of Strategy and Strategy leadership at TBWA\Media Arts Lab, providing administrative support including calendar management, meeting coordination, travel arrangements, and expense tracking.

Responsibilities

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Cook up with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Aid with ad hoc administrative requests and projects as needed.

Qualifications & Skills

• 1-2 years of experience in an administrative, coordinator, or operations support role; agency or marketing experience is a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable handling basic operational processes such as invoices, purchase orders, and expense reports.
• Proficiency with standard workplace tools including email, calendars, spreadsheets, and presentations.
• Ability to handle confidential information with discretion.

Pay

$55,000 + OT

Schedule

Minimum of three days a week in the office, with the objective to increase this requirement over time.