Strategic Sourcing Specialist - Revere Parkway Warehouse

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establish and maintain positive working relationships with school and department personnel. Provide guidance and support in navigating purchasing processes, resolving issues, and ensuring timely procurement of goods and services in accordance with District procedures.
• Review and validate purchase requisitions and purchase orders for compliance with District policies, contract terms, and procurement regulations. Exercise independent judgment to resolve discrepancies, determine appropriate purchasing methods within established guidelines, and escalate complex issues as needed.
• Provide ongoing administrative and operational support to the Strategic Sourcing team. Assist in maintaining efficient purchasing workflows, supporting procurement activities, and ensuring timely completion of tasks across multiple systems and stakeholders.
• Enter, update, and maintain purchasing and supplier data in Oracle and Salesforce systems. Ensure data accuracy and completeness to support reporting, compliance, and operational effectiveness. Identify and resolve data discrepancies and support system process improvements.
• Administer and monitor the organization’s Purchasing Card (P-Card) program, including transaction review, reconciliation, and compliance oversight. Identify and address policy violations, provide guidance to cardholders, and support audit readiness through documentation, reporting, and issue resolution.
• Manage day-to-day operations of the Amazon Business account, including purchase review and approval within established guidelines, stakeholder support, and issue resolution. Monitor usage trends and escalate concerns related to compliance, spend controls, and purchasing practices.
• Cook up and onboard supplier onboarding processes, ensuring required documentation is complete and compliant with District standards. Review submissions for accuracy and completeness, resolve issues with vendors, and support adherence to procurement and regulatory requirements.
• Coordinate supplier onboarding processes, ensuring required documentation is complete and compliant with District standards. Review submissions for accuracy and completeness, resolve issues with vendors, and support adherence to procurement and regulatory requirements.
• Maintain day-to-day operations of the Amazon Business account, including purchase review and approval within established guidelines, stakeholder support, and issue resolution. Monitor usage trends and escalate concerns related to compliance, spend controls, and purchasing practices.
• Monitor procurement workflows and approval processes within purchasing systems. Identify delays or issues, follow up with stakeholders, and assist in resolving routine process challenges to ensure timely completion of procurement activities.
• Generate and analyze standard procurement reports to support operational decision making, identify discrepancies, and assist with data validation, compliance monitoring, and process improvement efforts.
• Perform other duties as assigned or requested. Daily 5%

REPORTING RELATIONSHIPS

This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

• Associate’s degree in business, procurement, supply chain management, or related field, or 60 college credit hours.
• Equivalent combination of education and experience may be considered.
• Two (2) years of experience in purchasing, procurement support, finance, operations, or administrative support in a compliance-driven or process-oriented environment.
• Commitment to workplace safety and adherence to safety procedures.
• Working knowledge of standard office equipment (computers, copiers, phones, email).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Effective verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Basic knowledge of purchasing processes, contracts, and terms and conditions.
• Ability to support vendor communications and assist with pricing and procurement activities.
• Ability to exercise sound judgment and handle multiple priorities.
• Ability to adapt to changing priorities and deadlines.
• Ability to learn and follow governmental and school district procurement regulations, policies, and procedures.
• Ability to work independently with general supervision.
• Ability to work collaboratively in a team environment.
• Ability to follow Board of Education and District policies and procedures.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Light work strength level (lifting or carrying up to 25 pounds)
• Occasional bending, reaching, climbing
• Occasional standing and walking
• Occasional lifting, pushing, and pulling
• Visual concentration Eye/hand coordination (e.g. typing)
• Normal office environment
• Normal school district environment