Stock Plan Support Specialist

About the role

The Stock Plan Support Specialist will play a key role in facilitating our equity plan, maintaining plan compliance and will act in close partnership with internal departments and external vendors.

Responsibilities

• Manage equity grant process and required securities laws filings.
• Maintain custom reports within vendors and Excel and perform complex reconciliations to review accuracy of equity and transaction data.
• Administer equity plans, including processing RSA and option grants, online grant process, exercises and releases, cancellations, and terminations.
• Partner with Legal, Accounting, HR, and Data Services to improve current processes and procedures.
• Provide recommendations to further develop the stock administration function, including but not limited to streamlining manual processes, automating procedures and evaluating and implementing new systems.
• Work closely with our Payroll Team on equity transaction reporting, such as tax withholding and adjustments for mobile employees and completing reconciliations.
• Conduct monthly, quarterly, and annual reconciliations of all equity-related transactions, including maintenance of the stock plan reserves.
• Aid in employee training on, and policies related to, the equity program.
• Respond to inquiries and requests for information from executives, employees, investors, key stakeholders, internal and external auditors and regulators.
• Provide reports for audit, tax, and legal/regulatory filing purposes (including all aspects of financial reporting as it relates to equity plans, i.e. 10Q, 10K, and annual proxy).
• Help manage employee trading plans (10b5-1) and blackout periods.
• Cook up any SEC reporting under Section 16 to the Securities Exchange Act of 1934 and Form 3, 4 and 5.
• Support corporate governance processes including preparation of board and committee meeting agendas, presentations, resolutions, consents, minutes, and other materials.

Qualifications

• 2+ years of experience within finance or legal services field as a Stock Plan Administrator (ideally for a publicly traded U.S. company) or at a brokerage firm.
• Bachelor’s degree, required.
• Prior experience as a licensed broker (Series 7 and 63) preferred, Certified Equity Professional (CEP), preferred.
• Proven track record of effectively collaborating with cross-functional groups (e.g., Finance, Legal, Accounting, Payroll, HR) and external legal service providers to drive meaningful results.
• Experience a variety of stock plan products including Stock Options (ISO, NQSO, SAR), RSA, RSU, Performance Awards and ESPP plans.
• Knowledge of ASC718 concepts (formerly FAS123R).
• Experience working directly with major third-party equity software systems and brokerage firms; Certent and Fidelity experience preferred.
• Familiarity with 10b5-1 trading plans.
• Advanced analytical ability and advanced Excel skills.
• Attention to detail, strong organizational skills, and ability to prioritize and multitask in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners.
• Willingness to take initiative and be accountable.
• Ability to maintain strict confidentiality in a very open and transparent environment.

Additional Information

Pre-employment criminal background screening required.