Stewardship Officer, McKelvey Engineering - University Advancement

About the role

The Stewardship Officer will report to the Executive Director for Advancement, McKelvey School of Engineering and will serve as a subject matter expert on stewardship activities for the school. They will work with leadership to acknowledge donors and coordinate students' engagement with University Advancement. The Officer will collaborate with Donor Relations to ensure McKelvey donors receive comprehensive scholarship and impact reporting. The incumbent plays a critical role in ensuring long-term donor satisfaction and maximizing the impact of donor support.

Responsibilities

• Curate Gift Acknowledgements from Deans and Leaders
• Set thresholds for acknowledgement, in coordination with Donor Relations and other Philanthropic Strategy teams.
• Review gift reports; pulling data for acknowledgement letters.
• Draft letters, personalizing as appropriate.
• Facilitate the dean’s office review and signature.
• Manage McKelvey School of Engineering Stewardship Activities
• Act as a subject matter expert on stewardship for the School and ensure McKelvey donors are recognized for their giving.
• Support Professorship installations and other donor recognition events, in coordination with Special Events.
• Occasionally, serve on a relationship management team for McKelvey prospects who require specific stewardship plans and are not managed by a Donor Relations Officer.
• Cooky hours: 37.5 hours per week
• Coordinate McKelvey Student Engagement
• With Advancement Teams Through:
• Request for speakers and/or student representatives at events, videos, and content.
• Liaising with student groups.
• Support thank you note events, in coordination with centrally organized Donor Relations events.
• Facilitate donor-student connections in events or other ad hoc activities.
• Ensure Fund Impact Reporting and Scholarship Stewardship
• In partnership with Donor Relations, ensure WashU donors receive fund impact reporting and comprehensive scholarship stewardship.
• Manage named graduate and undergraduate scholarship matching and stewardship, in collaboration with Donor Relations.
• Survey and match students to named scholarships.
• Prepare student snapshots and scholarship profiles.
• Respond to inquiries on scholarships from colleagues, donors, students, and parents.
• Produce Or Support Impact Reports
• On McKelvey Funds: Research giving history and collecting impact data from beneficiaries.
• Draft content and produce final reports.
• Supporting Donor Relations Officers and/or school colleagues to produce impact reports by providing content and review.
• Support Fund Administration
• Under guidance from the Executive Director of Advancement for McKelvey, support fund administration, and management for the School by:
• Coordination between Donor Relations and the School’s Finance Office.
• Review accounts, both endowed and spendable, to identify funds that should be addressed with the Executive Director.
• Upkeep records for awarded scholarships and professorships in the CRM.
• Track endowed professorship assignments and coordinate impact report process in collaboration with Donor Relations.
• Support Team Operations
• Support the development of budgets for unit activity.
• Create and implement annual operational plans (events calendar, communication calendar, OKRs, etc.).
• Collaborate with internal stakeholders and departments to gather information and project updates for donor communication and stewardship purposes.
• Perform other duties as assigned.

Qualifications

• Relevant Experience (2 Years)
• Master's degree preferred
• Strong relationship, analytical, and communication skills
• A deep understanding of donor engagement
• Proven track record of successful collaborations with colleagues across departments, divisions, or Schools

Benefits

Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.