Stewardship and Engagement Coordinator - Tampa Catholic High School

Essential Duties and Responsibilities

• Maintain the integrity and accuracy of constituent records within Raiser's Edge and other Advancement systems, while promoting best practices, providing ongoing support and training, and encouraging consistent system utilization across the Advancement team.
• Create, update, and manage constituent records, gift entries, queries, reports, and mailing lists.
• Generate customized reports and dashboards to support advancement initiatives, stewardship efforts, and strategic decision-making.
• Track constituent engagement and participation metrics to identify opportunities for deeper involvement and relationship-building.
• Ensure timely processing of gifts, acknowledgments, and related stewardship documentation.

• Manage and administer the Crusader Parent Involvement Program through the X2VOL platform.
• Recruit, train, coordinate, and steward parent volunteers in support of school programs, events, and initiatives.
• Communicate volunteer opportunities and engagement activities to parents.
• Track, verify, and report parent volunteer participation and service hours.
• Review and approve volunteer service hours within X2VOL.
• Update and maintain volunteer opportunities within X2VOL.
• Partner with Human Resources to ensure required Safe Environment credentials are current for volunteers serving in applicable roles.
• Work with the Communications Coordinator to promote volunteer opportunities, recognize outstanding volunteers, and communicate parent engagement initiatives.
• Foster a welcoming and mission-centered volunteer experience through ongoing communication, recognition, and stewardship.

• Support the implementation of Tampa Catholic's Advancement Strategic Plan through stewardship, engagement, and fundraising initiatives.
• Collaborate with the Director of Advancement, Director of Annual Giving, and Director of Constituent Relations and Special Events to support annual giving campaigns and donor stewardship efforts.
• Aid in developing segmented constituent lists for fundraising appeals, stewardship initiatives, and engagement communications.
• Attend Advancement events as needed to support donor cultivation, stewardship, and relationship-building.
• Assist with donor recognition and stewardship activities, including personalized outreach and acknowledgments.

• Assist with the planning, coordination, execution, and volunteer support of Advancement events and school-sponsored engagement activities.
• Foster a culture of engagement by encouraging faculty and staff participation in school initiatives, volunteer opportunities, advancement events, and community-building activities.
• Collaborate with Advancement and Communications staff to strengthen constituent participation across key school initiatives.