State and Student Data Coordinator/Database Administrator

Full-Time, Non-Exempt position represented by the Pine-Richland Education Support Professionals Association (PRESPA). Pay range: $27.00–$37.00/hour based on qualifications and experience.

About the Role

This position coordinates and ensures the timely and accurate reporting of all student-related data maintained and reported to various state and federal agencies by the school district. The State & Student Data Coordinator/Database Administrator provides assistance and training to district- and building-level staff, troubleshoots issues, and leads the district’s efforts to manage required state and student data. Ethical, reflective, confidential, accountable, and self-directed qualities are essential.

Responsibilities

• Serve as liaison with the student information system provider and act as superuser/primary contact for district users requesting assistance, training, and troubleshooting.
• Responsible for annual school setup of student information system data, coding, fields, and templates needed for federal, state, and internal reports.
• Assist building staff and users with start- and end-of-year procedures, including grade setup, reporting, rollovers, and other functions.
• Create ad-hoc reports as requested by district and administrative staff (SQL and/or additional programming language preferred).
• Create and/or assist in custom modifications to the student information system and gradebook system.
• Coordinate with the school counseling department and building staff to assist with transcript preparation, GPA calculations, and custom reports.
• Implement and/or assist in integrating the student information system and gradebook applications with other district software.
• Connect and leverage data from disparate systems to synthesize data points for strategic goals (e.g., Math Placement Matrix, PVAAS, Data Recognition Corporation, Early Warning System, Course Waiver and Performance Statistics).
• Collect data required for PIMS (Pennsylvania Information Management System) reporting, analyze it, assist users in troubleshooting and correcting errors, and ensure timely and accurate submission of reports.
• Liaison with the Pennsylvania Department of Education and PIMS Administrators; maintain up-to-date knowledge of current reporting requirements and changes.
• Provide regular and timely training to staff on PIMS requirements, updates, and changes.
• Collect data and assist district administrators in preparing and submitting other state and federal reports derived from the student information system and/or gradebook systems.
• Update data as necessary to remain current with state and federal requirements and mandates.
• Maintain accurate and complete child accounting files and student information system records; prepare Child Accounting reports and related documents.
• Provide back-up support for student enrollment.
• Participate in training to maintain knowledge of reporting requirements and system functionality.
• Attend data quality meetings through the Allegheny Intermediate Unit (AIU) and/or other providers.
• Maintain effective working relationships with district users and staff; train them on new procedures, programs, and/or applications.
• Participate in weekly student information system conference calls and professional development.
• Regular and timely attendance.
• Additional duties as assigned.

Requirements

• Bachelor’s degree or equivalent combination of education and work experience required; Bachelor’s degree in Education, Business, Data Management, or related field preferred.
• At least two years of computer and database experience required.
• Knowledge of SQL and other database applications preferred.
• Ability to read, interpret, and write routine reports and correspondence.
• Proficiency with personal computers and programs including Google Suite (Docs, Sheets, Slides) and/or MS Office (Word, Excel, Access, PowerPoint) in a Windows environment.
• Experience with student information, financial, HRIS, and/or similar database systems.
• Strong reasoning ability to apply common sense understanding to instructions and deal with multiple problems.
• Ability to develop and maintain effective working relationships with students, staff, and the school community.
• Ability to communicate clearly and concisely in both oral and written form.
• Awareness of all district and legal requirements and Board of Education policies.

Confidentiality

Respect and maintain the highest degree of confidentiality regarding personnel and student records, personal communication from members of the community, School Board, and school staff. Must comply with all requirements of the Family Educational Rights and Privacy Act (FERPA).

Physical Demands

• Regularly required to stand, walk, and sit; occasionally required to stoop, kneel, or crouch.
• Occasionally lifts and/or pushes up to 25 lbs.
• Specific vision abilities required include close vision, distance vision, and depth perception.

Work Environment

• Noise level is generally acceptable but can vary depending on daily activity.
• Continuous interaction with the public, staff, and students.
• Frequently required to meet multiple demands from several people.