Staff Officer

Responsibilities

• Direct all aspects of scheduling and coordination for high-level meetings, town halls, and offsites, including VTC setup, room reservations, and the proactive preparation of briefing materials.
• Act as the office suspense coordinator using systems like N-CERTS to track, synthesize, and respond to internal and external taskers while ensuring all staff summaries meet agency standards.
• Draft and edit high-volume professional products, including weekly activity reports, memoranda, and meeting minutes, to maintain efficient business rhythms across the directorate.
• Manage end-to-end travel logistics via the Defense Travel System (DTS) and MET, including the accurate preparation of travel orders, vouchers, and conference-related planning.
• Maintain SharePoint sites, distribution lists, and security groups in compliance with agency policy, working closely with Information Officers to manage file permissions and records.
• Lead office logistics by managing supply inventories, coordinating personnel moves, updating organizational charts, and initiating equipment trouble tickets to ensure operational continuity.
• Analyze administrative workflows to identify inefficiencies and develop improved business processes, checklists, and Standard Operating Procedures (SOPs) for the Directorate.

Requirements

• 7+ years of relevant office management or administrative experience
• Bachelor's Degree in Business, Management, or related field. In lieu of a degree, 10+ years of directly applicable experience is required
• Proficiency with government systems is highly desired, including the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET).
• Experience using Defense Travel System (DTS).
• Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.

Qualifications

Must have a current/active TS/SCI security clearance and be willing and able to obtain a polygraph.

Physical Requirements

The person in this position must be able to remain in a stationary position 50% of the time. Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.