Staff Assistant (Part-Time), Academic Affairs Department, Rowan-Virtua SOM (Stratford, NJ)

Rowan-Virtua School of Osteopathic Medicine – Academic Affairs, Problem-Based Learning Curriculum Track

About the Role

Problem-Based Learning (PBL) is a self-directed learning methodology and curricular track where medical students learn the foundations of science knowledge within the context of clinical cases during the first two years of medical school. This opportunity supports the PBL curriculum administration while providing strong customer service to medical students as they navigate a complex curriculum. Under the direction of the Director of Problem-Based Learning, the Staff Assistant supports faculty and students in the teaching and evaluation of student performance; creates, coordinates, and disseminates relevant information and class schedules; and serves as a resource for student-directed learning issues.

Responsibilities

• Understand and adhere to Rowan-Virtua SOM compliance standards as outlined in corporate Compliance Policy, Code of Conduct, and Conflict of Interest Policy.
• Expedite and coordinate services such as PBL room maintenance, cleaning, and repairs.
• Perform inventory control and order office and classroom supplies for the PBL program.
• Assist students and faculty with session coordination during Monday, Wednesday, and Friday morning PBL-1 and PBL-2 classes.
• Monitor and track PBL classroom technology; contact vendors and coordinate repairs when needed.
• Assist with the set-up of supplies and technology for Osteopathic Clinical Skills labs.
• Proctor examinations when needed.
• Maintain an updated spreadsheet for faculty and/or student absences in conjunction with the Associate Director for PBL and other Academic Affairs staff.
• Complete preparation for blocks, including assembling and copying content for facilitator binders, communicating with facilitators, updating information on the PBL common Google Drive, and classroom preparations.
• Summarize minutes of PBL facilitator block meetings and disseminate them to appropriate faculty and staff.
• Support the PBL department with coordinating meetings, room reservations, and travel arrangements.
• Help support students and faculty in the DxR Platform, including entering corrections as approved by the block directors.
• Provide cross-coverage for other members of the administrative team as needed.
• Perform other related duties as assigned.

Requirements

• Bachelor’s Degree in Business Administration, Social Sciences, or a related discipline, plus one (1) year of related experience in a business office, government agency, or university setting. Applicants lacking the degree may substitute appropriate related experience on a year-to-year basis.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Familiarity with Canvas and One45 preferred.
• Experience working with diverse populations.
• Record of respect and openness toward people whose social and cultural backgrounds differ from one’s own.
• Ability to recognize and manage behaviors and communication to create an inclusive, equitable, and welcoming environment.

Skills

• Excellent organizational skills.
• Ability to take initiative and make process recommendations to the Director of PBL.
• Proven ability to work cooperatively with faculty, students, and staff.
• Strong customer service focus.

Pay

The hourly rate for this position is $25.81 to $30.85, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

Benefits

• Comprehensive NJ State health, dental, and retirement benefits.
• Extensive accrued time off and paid holidays.
• Tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro (undergraduate degrees only for spouse and dependents).