Staff Assistant (Part-Time), Academic Affairs Department, Rowan-Virtua SOM (Stratford, NJ)

About the Role

This part-time Staff Assistant position supports the Problem-Based Learning (PBL) curriculum administration at Rowan-Virtua School of Osteopathic Medicine, providing strong customer service to medical students as they navigate the curriculum. Under the direction of the Director of Problem-Based Learning, the role assists faculty and students in teaching, evaluation, and coordination of PBL activities.

Responsibilities

• Understand and adhere to Rowan-Virtua SOM compliance standards, including corporate Compliance Policy, Code of Conduct, and Conflict of Interest Policy.
• Coordinate services such as PBL room maintenance, cleaning, and repairs.
• Perform inventory control and order office and classroom supplies for the PBL program.
• Assist students and faculty with session coordination during Monday, Wednesday, and Friday morning PBL-1 and PBL-2 classes.
• Monitor and track PBL classroom technology; contact vendors and coordinate repairs as needed.
• Assist with set-up of supplies and technology for Osteopathic Clinical Skills labs.
• Proctor examinations when needed.
• Maintain an updated spreadsheet for faculty and/or student absences in conjunction with the Associate Director for PBL and other Academic Affairs staff.
• Prepare for blocks by assembling and copying content for facilitator binders, communicating with facilitators, updating information on the PBL common Google Drive, and preparing classrooms.
• Summarize minutes of PBL facilitator block meetings and disseminate to appropriate faculty and staff.
• Support the PBL department with coordinating meetings, room reservations, and travel arrangements.
• Assist students and faculty in the DxR Platform, including entering corrections as approved by block directors.
• Provide cross-coverage for other members of the administrative team as needed.
• Perform other related duties as assigned.

Requirements

• Bachelor’s Degree in Business Administration, Social Sciences, or a related discipline, plus one (1) year of related experience in a business office, government agency, or university setting. Applicants lacking the degree may substitute appropriate related experience on a year-to-year basis.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Familiarity with Canvas and One45 preferred.
• Experience working with diverse populations and a demonstrated commitment to inclusivity and equity.
• Excellent organizational skills, initiative, and ability to work cooperatively with faculty, students, and staff.
• Strong customer service focus.

Pay

The hourly rate for this position is $25.81 to $30.85, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

Benefits

• Comprehensive NJ State health, dental, and retirement benefits.
• Extensive accrued time off and paid holidays.
• Tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro (undergraduate degrees only for spouse and dependents).

For more detailed information, visit: Rowan University Benefits.