Staff Assistant II

About the role

The position requires being a part of an office team that strives to accomplish the mission of USU Extension, which is to provide applied research-based information to the public.

Responsibilities

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, sending newsletters and other email correspondence on behalf of horticulture, including the Ogden Botanical Gardens, and agriculture related programs.
• Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence and reports as well as taking minutes at meetings as requested.
• Uses software programs such as word processing and spreadsheet software, Canva software to create fliers, receives and processes enrollments and memberships; establishes and maintains an office filing system; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, indexes, data bases, etc.
• Maintains budget spreadsheets and reconciles monthly with University reports.
• Afford non-business related support for departmental programs and projects.
• Compiles research data, and prepares papers for consideration and presentation.
• Reports maintenance needs of office equipment or other building needs.
• Performs miscellaneous job-related duties as assigned:
• Maintain budget spreadsheets and reconcile monthly with University reports.
• Afford non-business related support for departmental programs and projects.
• Compiles research data, and prepares papers for consideration and presentation.
• Reports maintenance needs of office equipment or other building needs.

Qualifications

• Two years of experience in an office setting or associate degree/vocational training is required.
• This position requires a person who is very detail oriented with strong editing and proofreading skills and requires proficiency in Word, Excel, PowerPoint, Publisher, Google Sheets and Docs, website management, social media for business purposes, and related programs.
• Working knowledge of modern office practices and procedures; interest in horticulture and agricultural programs.
• Knowledge of University policies and procedures.
• Excellent customer service skills.
• Ability to perform a variety of clerical work requiring some exercise of independent judgment.
• Ability to multitask and set priorities; ability to follow written and verbal instructions.
• Ability to establish and maintain effective working relationships and communications, including stressful situations, with employees, other departments and the general public.

Skills

• Demonstrate proficient computer skills in Microsoft Office, data management, email, social media, online storage programs, and internet.
• Learn to operate new office technologies as they are developed and implemented.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.

Benefits

Commensurate with experience.

Pay

$38,700 minimum.

Schedule

N/A

Requirements

• Minimum Qualifications: Two years of experience in an office setting or associate degree/vocational training is required.
• Required Documents: Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”Cover letter to be typed/pasted at the end of your application

Contact Information

• Matthew Pinner
  Executive Director Civil Rights & Title IX Office
  matthew.pinner@usu.edu
  435-797-1266 | Old Main Rm. 401D
  1475 Old Main Hill, Logan, UT 84322
• Cody Carmichael
  Title IX Coordinator
  cody.carmichael@usu.edu
  435-797-1266 | Old Main Rm. 402D
  1475 Old Main Hill, Logan, UT 84322