STAFF ASSISTANT I - EMERGENCY APPOINTMENT

About the role

The Department of Homeless Services and Housing is seeking qualified candidates to fill emergency Staff Assistant I vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Staff Assistant I position.

Responsibilities

• Analyzes and makes recommendations to the unit manager for the resolution of problems of work procedure and space allocation.
• Prepares reports and projections of workload and staffing for the manager of the unit.
• Collaborates with departmental housekeeping, payroll, personnel, and reproduction services to resolve problems.
• Maintains and manages supplies and equipment, and resolves procurement problems with the departmental supply officer.
• Supervises clerical personnel with responsibility for assigning and reviewing work, orientation, training, development, and evaluation of work performance.

Requirements

• One (1) years' experience in a staff capacity analyzing and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel at the level of Administrative Aid ** or higher.
• One (1) years' experience in a highly responsible secretarial capacity at the level of Secretary III *** or higher.
• One (1) years' experience in a responsible supervisory clerical capacity at the level of Intermediate Supervising Clerk **** or Intermediate Supervising Typist-Clerk ***** or higher.

Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Desirable Qualifications

• Experience working for a public homelessness services agency providing direct field-based services, such as LAHSA, within the last 6 months.
• Two (2) years of experience within the last three (3) years coordinating operational workflows, communications, and issue resolution between Managed Care Plans, contracted providers, and internal program units.
• One (1) year of experience or more within the last three (3) years coordinating communications and resolving operational issues with Interim Housing contracted providers or related community-based service providers.

Additional Information

• Exam Content: During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.