Staff Accountant, USG Contracts

Apply Description Reports to: Senior Accountant, USG Contracts Location: Remote work, US Only Why Sabin: Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate. Position Summary: Our Finance team is seeking an experienced, detail-oriented Staff Accountant to support the organization’s financial operations, primarily for its Research and Development (R&D) programs and U.S. Government (USG) contracts. The staff accountant will assist with month-end close, USG invoicing, account reconciliations, labor reporting, audit preparation, budgeting, and financial analysis. The Staff Accountant will work closely with Finance, Program Controls, R&D, Human Resources, and other departments to maintain accurate financial records and ensure that costs are properly recorded, supported, and allocated. This role is well suited for an accounting professional who is organized, analytical, and interested in developing expertise in government contract accounting and R&D program finance. Requirements Month-End, Year-End & Budgeting Prepare and record routine journal entries under the direction of the Senior AccountantReconcile assigned general ledger accounts and investigate discrepanciesReview monthly transactions for completeness, accuracy, appropriate coding, and adequate supporting documentationAssist with accruals, prepaid expenses, reclassifications, and other month-end close activitiesMaintain organized schedules and supporting documentation for monthly and annual financial reportingSupport year-end close and external audit activities Financial Reporting & Analysis Prepare recurring financial schedules and reports for R&D programsUpdate financial planning models with actual results, approved budgets, forecasts, and staffing informationValidate formulas, investigate variances, and assist with monthly financial reviewsPrepare reconciled general ledger activity, labor data, and invoice information used in Earned Value Management reporting and program analysisAssist with budget-to-actual reporting and research significant variancesSupport the preparation of management reports and financial presentations Other Duties Review R&D timesheet coding for accuracy, communicate coding updates, and work with staff to resolve discrepanciesMaintain R&D accounting structures in NetSuite, including the creation and management of fund codesIdentify opportunities to improve and automate financial reporting processes using technologies such as Smartsheet, SharePoint, and other business systemsSupport the implementation and adoption of new financial systems, tools, and technologiesPerform other duties as assigned Requirements: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.Minimum of 4 years of accounting experience including U.S. Government (USG) contract accounting; 2 or more years supporting research, development, or grant-funded programs preferred.Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processesProficiency with NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting softwareExperience with Paylocity or similar payroll softwareExperience with timekeeping softwareProficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencingAbility to learn new systems and requirementsDemonstrated integrity, accountability, flexibility, and a strong work ethicExcellent organizational skills with the ability to thrive in a fast-paced environmentStrong ability to prioritize, manage multiple responsibilities, and meet deadlinesExcellent customer service and interpersonal skills Preferred Qualifications Experience supporting U.S. Government contracts, grants, or federally funded programsFamiliarity with government contracting requirements, cost principles, invoicing, and documentation standardsExperience supporting research, development, scientific, or grant-funded programsExperience with NetSuite or a comparable enterprise resource planning systemExperience with NetSuite Planning and Budgeting or similar budgeting softwareExperience with Paylocity, ClickTime, Bill.com, American Express reporting, Smartsheet, or SharePointFamiliarity with Uniform Guidance, Earned Value Management, or Incurred Cost SubmissionsExperience assisting with financial, government contract, or compliance audits Other: Subject to a criminal background investigation Request for three professional references Verification of education/degrees Work Authorization: This position is not eligible for visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship. Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation, and benefits. Using benchmarking and salary survey data, the annual salary for this position ranges from $80,000 - $93,000. The exact compensation may vary based on skills, experience, training, and certifications/degree. As a grant-funded organization, Sabin actively seeks funding for existing and new programs. Sabin provides a comprehensive benefits package for eligible, featuring medical, dental, and vision coverage as well as flexible spending accounts. Eligible employees enjoy flexible vacation leave, sick leave, and both short-term and long-term disability options. The organization observes 10 federal holidays plus an end of the year winter break. Additionally, Sabin offers an employer matching 401(k) plan. Notice to Recruiters/Staffing Agencies Recruitment vendors may not contact Sabin hiring managers, executives, or employees and must have an executed agreement on file. Unsolicited resumes do not create an agreement, and Sabin is not responsible for related fees. EEO Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws. Salary Description 80,000-93,000