Staff Accountant - Service and Parts

Key Responsibilities

• Revenue Process partial shipment billings at month-end in coordination with the billing team.
• Track accrued revenue for progress-invoice (PI) billing on sold equipment contracts.
• Expenses:
  • Review monthly no-charge items (“freebies”) and determine the reason for each.
  • Perform Concur expense reviews; tag customers and projects on expense reports to improve job and customer costing.
  • Conduct warranty reviews and track warranty expense, including unmarked and credit-memo items.
  • Track and reconcile freight costs.
  • Perform parts cleanup and reclassify install case expenses.
• Inventory:
  • Produce the daily distribution inventory snapshot.
  • Send monthly inventory reports to the field.
  • Identify and report inventory with no bin assignment; check for inactive bins holding inventory.
• Month-End Close:
  • Prepare and post journal entries for assigned accounts as part of monthly, quarterly, and annual close.
  • Perform timely balance sheet account reconciliations and resolve reconciling items.
  • Prepare month-end reclassifications, including chemical trial account, lens account, and chem-by-the-barrel reclassifications.
  • Prepare recurring accruals, including Motive (GPS), service-to-chem, auto insurance, and the monthly expense accrual.
  • Maintain the wear parts reminder and complete site surveys.
• General Accounting Support:
  • Fixed asset accounting, including additions, disposals, and depreciation schedules.
  • Aid with prepaid expense, accrual, and lease accounting schedules.
  • Prepare schedules and supporting documentation for internal and external audits.
  • Identify and recommend process improvements to enhance accuracy, efficiency, and internal controls.
• Cross-Functional Support:
  • Participate in Fleet and IT meetings to answer questions and help resolve issues.
  • Support ad-hoc project tracking and analysis (e.g., Whistle project tracking).
  • Help build metrics that Territory Service Managers use to improve territory financials.
  • Partner with AP, AR, and Operations to research and resolve transactional discrepancies.
  • Flex schedule as needed to accommodate month-end, quarter-end, and year-end close.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
• 3-10 years of general ledger or staff accounting experience.
• Working knowledge of US GAAP and standard accounting principles.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Strong attention to detail, organizational skills, and ability to manage multiple priorities against close deadlines.
• Effective written and verbal communication skills.