Part-Time Staff Accountant

Responsibilities

• Process vendor invoices through Bill.com or accounting systems at least twice weekly, ensuring accurate coding, approvals, and supporting documentation
• Maintain complete and up-to-date vendor records, including contracts, W-9s, payment terms, and account changes
• Monitor outstanding payables and ensure adherence to contractual payment terms
• Resolve vendor billing discrepancies through direct communication and coordination
• Prepare and issue monthly and ad-hoc invoices, including program, partner, and rental billing where applicable
• Post and reconcile payments and deposits accurately within the accounting system
• Maintain accounts receivable records and follow up on outstanding balances
• Collaborate with program leadership and management to ensure accurate billing and timely revenue recognition
• Assist with maintaining the organization’s general ledger and chart of accounts
• Support monthly financial close processes and review Profit & Loss statements to identify discrepancies or unusual trends
• Aid in annual budgeting and forecasting processes
• Support annual audit preparation and coordinate documentation with external auditors or financial consultants
• Collaborate with leadership, consultants, and vendors to support the organization’s financial operations
• Respond to financial inquiries and assist with time-sensitive financial requests
• Maintain organized, accurate, and audit-ready financial records
• Assist with preparing and filing required financial documentation, including 1099 forms where applicable
• Support grant reporting and financial documentation as needed
• Perform other duties as assigned by the Executive Director or Finance leadership

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (Master’s degree in Business Administration a plus)
• Minimum of 5–7 years of accounting experience, preferably in nonprofit organizations
• Strong knowledge of GAAP and full-cycle accounting (AP, AR, G/L)
• Excellent analytical, organizational, and problem-solving skills
• Strong interpersonal and communication skills with the ability to collaborate across departments
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in accounting software (such as QuickBooks Online or similar platforms)
• Experience with payroll or HRIS systems such as Insperity
• Proficiency in Microsoft Office Suite, particularly Excel