Staff Accountant (Bozeman, MT)

About the Role

To record all debtor ledger accounts, issue invoices, check pro-forma invoices, statement of accounts, and manage collection of outstanding accounts including credit card and employees’ personal accounts. Assist the Accountant in enforcing and ensuring that all finance objectives are achieved and policies are followed with regard to Accounts Receivable. Perform daily income audits, send out daily revenue reports to operations, reconcile assigned balance sheet accounts, and assist in month-end closing of the books.

Responsibilities

• Prepare Accounts Receivable invoices according to arrival and send invoices to concerned Accounts Receivable daily (within 24 hours).
• Ensure all transfers to City Ledger through Income Auditor agree with the control account.
• Ensure room rates charged to travel agents are in accordance with respective contracts.
• Immediately resolve any disputes or discrepancies in rates or charges with the Financial Controller and pass necessary rebates.
• Update Accounts Receivable invoices in Excel sheets correctly and promptly according to invoice dispatch.
• Prepare and send out Accounts Receivable outstanding statements monthly.
• Maintain the Accounts Receivable ledger below 60 days outstanding above 93% of the total outstanding.
• Attend weekly credit meetings (in the absence of the Financial Controller) and highlight outstanding collection issues to the Director of Finance.
• Check all Pro-Forma invoices before reservations send them to clients.
• Process all commissionable agents’ commission through “Onyx” in a timely manner, inform the concerned agent once processed, and maintain proper records.
• Process all “Skywards” miles reports weekly and maintain records to cross-check payments upon receipt of invoices from “Skywards.”
• Check and file all departure Guest Registration Cards according to departure date.
• Check all credit card transactions daily and postings in the system (both Opera and Symphony) according to the bank statement; highlight discrepancies to the Financial Controller.
• Prepare staff city ledger accounts monthly and submit detailed deduction lists to payroll.
• Attend to all customer inquiries regarding payment terms and special billing requests promptly, professionally, and courteously in the absence of the Financial Controller.
• Maintain all documents in a proper filing system with easy reference, following the resort’s SVS filing system.
• Assist the Financial Controller with month-end closing (A/R reconciliation, commission reconciliation, month-end provisions, month-end JVs, etc.).
• Assist the Financial Controller with payment follow-up from Accounts Receivable and resolve discrepancies related to invoices.
• Maintain full confidentiality over the Resort’s financial status and other matters as instructed by the Director of Finance.
• Perform daily income audits and distribute daily revenue reports to operations; prepare month-end reports (statistical).
• Reconcile credit cards daily with the bank, inform the Financial Controller of any discrepancies, and resolve them promptly.
• Respond to all credit card chargeback inquiries in a timely manner and inform the Financial Controller of any losses.
• Perform any additional duties and/or special projects as requested by the Financial Controller.

Requirements

• Knowledge of PMS OPERA, POS Symphony, and Spa Software Zenoti.
• Advanced knowledge of Microsoft Excel.
• Minimum one year of experience in Resort/Hotel Accounting.
• Business degree is preferred.

Benefits

• Medical insurance - 80% of premium paid by employer.
• Health Savings Account with $50 employer contribution per pay period.
• Dental, vision, and life insurance - 100% of premium paid by employer.
• 5 weeks of PTO (Paid Time Off).
• 8 paid holidays.
• Uniform provided and complimentary laundering.
• Complimentary transportation to/from resort.
• Complimentary meal per shift.
• Discounts at F&B outlets on property.
• 14 nights per year at $100/night* at Kerzner Properties worldwide.
• Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 reimbursement toward gym membership.

Physical Requirements

• Ability to perform all physical requirements of the job safely, with or without reasonable accommodation.
• Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods.
• Frequent bending, twisting, stooping, reaching, and pulling.
• Lifting and carrying loads weighing up to 30 pounds.
• Remaining in a stationary position for long periods.
• Constantly operating a computer and other office productivity machinery.
• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, and wind.