Staff Accountant/Bookkeeper

Naples Botanical Garden is a 170-acre world-class paradise, featuring the flora and cultures of the tropics and sub-tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science.

About the role

This full-time, non-exempt Staff Accountant/Bookkeeper position completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and timecards. It also processes payroll and performs accurate data entry of general journal entries. This is an onsite position.

Responsibilities

• Accounts Payable and Accounts Receivable (40%)
  • Manage A/P and its systems, including updating admin settings, monitoring purchase orders and inbox, and batching invoices for payment.
  • Process invoices and payments for in-house A/P requests (physical checks) and data entry into SAGE.
  • Monitor credit card logs/envelopes for submissions/approvals through Spend & Expense platform; review accounting codes assigned to transactions.
  • Sync Bill.com (A/P) and Spend and Expense data into accounting software SAGE Intacct; resolve any sync errors.
  • Verify travel expense reports.
  • Monitor and maintain group accounting email box.
  • Provide training to staff on third-party payables, credit card, and payroll systems.
  • Maintain W-9 files, request vendor W-9’s and vendor or supplier agreement forms.
  • Maintain paper and digital archive.
  • Prepare 1099’s.
  • Complete daily deposits and credit card requests into the bank.
  • Create invoices for specific customers as needed.
  • Complete cash application related to cash deposits received in SAGE.
  • Maintain the subledger and general ledger in balance.
• Payroll Processing (20%)
  • Bi-weekly processing of payroll through Paylocity.
  • Collect approved expense reimbursements from employees, maintain recordkeeping, and submit payments with payroll.
  • Process payments of benefits and payroll deductions (Florida Blue, Guardian, Vanguard, and WEX).
  • Import 403(b) records into Vanguard portal and data entry in SAGE; import HSA data into Discovery portal and data entry in SAGE.
  • Maintain tracking of imported records and coordinate issues with respective individuals (Vanguard or WEX agent and HR).
  • Manage employee payroll questions/requests.
• Operational Accounting (30%)
  • Perform account reconciliations (Bank Account, Balance Sheets, etc.).
  • Collect and validate catering invoices from Development Events Manager using Planning Pod.
  • Calculate Café COGS (Cost of Goods Sold) monthly by collecting inventory reports and preparing journal entries.
  • Handle sales tax calculation, reporting, and file submission.
  • Collect payment reports from Berger Shop/Event Network and communicate donation amounts to Development for Raisers Edge (RE).
  • Download banking and merchant statements.
  • Prepare various journal entries based on the above activities.
• Additional Responsibilities (10%)
  • Perform other duties as assigned and required.

Requirements

• Degree in accounting, finance, or business administration.
• 2-4 years’ experience with similar functions.
• Experience in Sage Intacct is a plus.
• Proficient with Microsoft Office (Excel proficiency required, including pivot tables and basic formulas).
• Understanding of import/export of CSV files.
• Basic understanding of usual business practices; GAAP awareness useful.
• Good attention to detail; organized with ability to prioritize and manage time effectively.
• Able to work independently.
• Strong communication skills, both oral and written.
• Ability to develop and maintain positive working relationships with staff, clients, and the public.
• High level of accuracy and proofing skills.
• Ability to use standard office equipment (copier, scanner, etc.).
• Work is primarily sedentary; no special physical demands required.
• A pre-employment background check is required.

Pay

$29.81 - $32.69 hourly

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Retirement Plan with matching
• Long-Term and Short-Term Disability
• PTO
• Paid Holidays
• Garden Perks