Staff Accountant

About the role

Department: Finance, Central New York Regional Transportation Authority. The Staff Accountant is responsible for overseeing and supporting the organization's accounts payable processes to ensure accurate and timely payment of vendor invoices. This role reviews and reconciles accounts, researches and resolves discrepancies, prepares journal entries, assists with month-end close activities, and maintains accurate financial records. Position is non-exempt.

Responsibilities

• Review, analyze, and process vendor invoices by verifying supporting documentation, purchase orders, and receiving records to ensure accuracy and compliance with organizational policies.
• Investigate and resolve invoice discrepancies, pricing variances, and receiving issues through collaboration with purchasing, receiving department, and vendors.
• Reconcile accounts payable transactions and vendor accounts, ensuring liabilities are accurately recorded and reflected in the general ledger.
• Perform monthly vendor statement reconciliations, research outstanding items, and initiate corrective actions as necessary.
• Assist with month-end and year-end close activities, including preparing journal entries and reconciling balance sheet accounts.
• Analyze account activity and resolve variances on a timely basis.
• Research and resolve outstanding checks and payment exceptions utilizing accounting and banking systems; process voids, reissues, and related accounting adjustments when required.
• Support cash management functions, including electronic deposits, payment processing.
• Prepare and maintain accurate accounting records, ensuring compliance with company policies, internal controls, and generally accepted accounting principles (GAAP).
• Respond to vendor inquiries and maintain positive business relationships while ensuring timely resolution of payment and account issues.
• Maintain vendor master file integrity, including collection and review of W-9 documentation and other required compliance records.
• Prepare and file annual information reporting documents, including Forms 1099 and 1096, in accordance with IRS regulations.

Qualifications

• Bachelor's degree required. Equivalent combinations of education and relevant work experience may be considered.
• Understanding of basic accounting principles and general ledger accounting.
• Knowledge of Microix and Abila software a plus.
• Familiarity with NYSDOT and FTA a plus.
• Proficiency in accounting software and Microsoft Office applications, particularly Excel.
• Understanding of internal controls and standard accounting practices.
• Ability to interpret financial documents, invoices, purchase orders, and vendor statements.
• Strong organizational, communication, and customer service skills to effectively work with vendors and internal departments.

Pay

Salary range: $57,013 – $63,725. Starting salary is determined by evaluation of experience and qualifications for the position.