Stacks Management Assistant (16-month Term)

About the role

The Stacks Management Assistant oversees the transfer of items to Oak Grove Library Center, Northwestern’s high-density storage facility. This position pulls items from the shelves, performs condition assessment, packs them in containers, and updates their locations in Alma, our integrated library system. The position monitors project progress and provides regular status updates to stakeholders.

Responsibilities

• Pulls, packs, and changes the location of items in preparation for transfer to Oak Grove Library Center.
• Identifies and sets aside items needing preservation treatment.
• Oversees progress and adjusts workflows to meet the project timeline.
• Communicates with Oak Grove and Preservation staff regarding workflows, pickups, and general logistics.
• Updates collection inventory, editing holdings and marking items missing.
• Contributes to statistics maintained by supervisor.
• May assist in training and supervising student employees.

Requirements

• High school graduate.
• Ability to push/pull loaded book trucks; ability to lift a minimum of 40 pounds.
• Solid knowledge of MS Office.
• Experience performing detail-oriented work.
• Excellent oral and written communication skills and good interpersonal skills.
• Ability to take initiative, organize and prioritize multiple simultaneous operations, work independently within a team framework, and think analytically.

Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelors or higher degree.
• Previous academic or research library experience.

Skills

High level of computer skills with both PC and iPad.

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html.

Work-Life & Wellness

Northern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Pay

Target hiring pay for this position will be starting at $18.42 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Schedule

This is a full-time, benefits-eligible 16-month term position with an expected start date of September 1, 2026. Working hours are Monday – Friday (8:30am – 5:00pm).