Sr. Technical Assistant

Responsibilities

• Coordinate the Director’s schedule, seamlessly resolve conflicts, issue daily itineraries and necessary reminders to maintain a high level of office efficiency and operational tempo.
• Draft, proofread, and route official command instructions, correspondence letters, awards, memorandums, reports, etc.; ensuring strict compliance with applicable directives.
• Track office personnel travel (using Defense Travel System) and Leave to maintain optimal manning levels to ensure uninterrupted daily operations.
• Manage office supply inventory and procure necessary materials in accordance with established command guidelines and budgetary limits.
• Function as the lead point of contact for executive conference room scheduling, video teleconference (VTC) operations, security/access, IT troubleshooting, training, and repairs.
• Review existing policies and procedures, identify potential problem areas, and develop solutions. Ensure compliance with existing policies. Create and maintain office procedural manuals (e.g. SOPs, Admin Guide, etc.).
• Provide security administration support for the office, including personnel security documentation, facility access control, visitor access/escort control, and visit certification.
• Maintain databases for the office.
• Assist with development, review, and reproduction of briefing materials, reports, schedules, and other project documentation.
• Cook up responses to periodic reports, ad hoc tasking, and meeting support with Program Office personnel and multiple stakeholder organizations.
• Submit and track trouble tickets to maintain operation of Program Office IT, VTC, data processing, and facilities equipment.

Requirements

• Ace an Associate’s or Bachelor’s Degree in Business, Management, or similar discipline.
• Have six (6) or more years of clerical and office coordinator experience, of which three (3) years have been in support of a Government program office.
• Be highly proficient with MS Office Suite, web-based applications, and databases.
• Have excellent communication skills (written and oral), able to effectively interact with customers, partners, and associates at all levels.
• Be energetic and professional, able to multi-task in a dynamic environment in support of numerous projects, providing rapid responses to short-fused tasking.
• Be detail-oriented with excellent time management skills.

Qualifications

• Familiarity with DOD and/or U.S. Navy organizations, functions, and missions.

Skills

• Strong organizational and administrative skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency with Microsoft Office Suite and web-based applications.
• Knowledge of government regulations and policies.

Benefits

• Health/Dental/Vision
• 401(k) match
• Paid Time Off
• STD/LTD/Life Insurance
• Referral Bonuses
• Professional development reimbursement
• Parental leave

Pay

The salary range for this position is typically between $65,000-$80,000. This does not guarantee a specific salary as compensation is based upon multiple factors such as education, experience, certifications, and other requirements, and may fall outside of the above-stated range.

Schedule

N/A