Sr. Subcontracts Administrator

Responsibilities

• Prepares and issues solicitations (RFQs/RFPs/RFIs) to qualified suppliers and subcontractors; supports source selection and evaluation in accordance with FAR/DFARS and V2X procedures.
• Drafts and processes subcontracts and purchase orders, including change orders and modifications, ensuring appropriate flow down of prime contract requirements and terms and conditions.
• Supports negotiation of price, schedule, terms, and conditions with subcontractors and suppliers under the direction of Supply Chain leadership.
• Administers subcontracts throughout performance, including monitoring delivery dates, funding, scope, invoicing, and compliance with contractual requirements.
• Affords support to the development and implementation of subcontract strategies that support program objectives related to cost, schedule, technical performance, and risk management.
• Performs and documents cost/price analyses appropriate to the procurement type, value, and risk level.
• Maintains accurate and complete subcontract files to support internal reviews, audits, and Contractor Purchasing System Reviews (CPSR).
• Supports proposal activities by obtaining competitive bids, documenting competition, preparing subcontractor input for cost/price volumes, and ensuring timely responses from suppliers and subcontractors.
• Affords support to the identification and mitigation of subcontract related risks, including schedule, performance, financial, and, as applicable, operational risks associated with contingency environments.
• Collaborates with internal stakeholders (Program Management, Operations, Engineering, Quality, and Finance) to resolve subcontract issues, such as delivery delays, nonconformance, and scope discrepancies.
• Supports subcontract administration for contingency operations, including: Rapid solicitation and award of subcontracts to meet urgent mission requirements. Coordination with field, site, and OCONUS teams to address performance in austere or high-risk locations. Agile processing of modifications to accommodate evolving scopes, surge requirements, and changing mission priorities.
• Supports construction related subcontracting, including: Working with project managers and engineers to incorporate construction specifications, drawings, and schedules into subcontract documents. Applying appropriate construction contract clauses, performance requirements, and safety/compliance provisions (e.g., site access, environmental, and safety regulations). Monitoring construction subcontractors for progress, quality, and adherence to contract terms; assisting with resolution of field changes and requests for information (RFIs).
• Ensures compliance with small business and socio-economic program goals, including documentation of competition and subcontracting decisions.
• Affords support to the preparation of reports and metrics related to subcontracting activity and performance as required by program and Supply Chain leadership.
• Supports continuous improvement initiatives to enhance subcontracting processes, cycle times, and compliance.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business, Finance, Contract Management, Engineering, or a related field is required. One (1) year of relevant experience may be substituted for one (1) year of education (e.g., four years of additional directly related experience may substitute for a bachelor’s degree).
• Experience: Minimum of six (6) years of progressive experience in subcontracts, procurement, or contracts within a government contracting environment. Experience working with FAR/DFARS and other U.S. government acquisition regulations. Experience supporting subcontracts or procurements for services, materials, or construction projects. Experience working in fast‑paced environments with multiple, concurrent priorities and tight deadlines. Experience supporting contingency, OCONUS, expeditionary, or deployed operations is preferred.

Skills

• Technical / Functional: Working knowledge of subcontracting principles and practices under FAR/DFARS. Ability to draft, review, and process basic to moderately complex subcontract documents, purchase orders, and modifications. Familiarity with cost/price analysis techniques for various procurement types. Understanding of basic construction contracting concepts (e.g., scope of work, schedule, milestones, change orders, RFIs, and progress payments). Awareness of small business and socio‑economic subcontracting goals and related documentation requirements. Proficiency with ERP/procurement systems and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Contingency & Construction Contracting: Ability to support subcontract activities in contingency environments, including: Rapid solicitation, award, and modification of subcontracts under compressed timelines. Coordination with field/site personnel, including OCONUS or austere locations. Maintaining documentation and compliance standards in high‑tempo operations. Familiarity with construction industry practices and terminology, including design‑build, renovation, and infrastructure projects. Ability to interpret basic construction drawings, specifications, and schedules for incorporation into subcontract documents. Awareness of safety, environmental, and site‑specific requirements applicable to construction and contingency operations. Strong organizational skills with the ability to track multiple construction and contingency‑related subcontracts simultaneously.
• Interpersonal & Professional: Strong verbal and written communication skills, including the ability to communicate clearly with suppliers, subcontractors, and internal stakeholders. Ability to work collaboratively in cross‑functional teams and build effective working relationships. Solid problem‑solving skills and attention to detail. Demonstrated ability to manage workload, prioritize tasks, and meet deadlines in a fast‑paced environment. High level of integrity, ethics, and sound professional judgment.
• Software: Functionally skilled in Microsoft Office products including but not limited to Word, Excel, Outlook and SharePoint. Familiarity with CLM, IFS, On-Base.
• Technology: Company computer, printer, copy machine and other general office equipment.