Sr. Subcontracts Administrator

Phoenix Industrial, Inc., a MasTec Company · Centennial, CO · 2 mo ago

On-siteManagement$80k–$110k/yrFull-time

About the role

The Subcontracts Administrator prepares RFP packages, conducts bidders meetings, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, finalizes and transmits subcontracts, and administers resulting subcontracts. The role involves customer contact activities to ensure proper subcontract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. The Subcontracts Administrator reviews awarded subcontracts, coordinates execution of post-award submittals, and handles all subcontract closeout requirements for projects.

This is a traveling, project-based position requiring up to 90% travel. You may be placed on project sites anywhere in the U.S., with an average duration of 8-18 months per project. The role includes designated per diem to support living expenses, mobilization support (e.g., mileage reimbursement), and one longer weekend every four weeks for additional time at home.

About the company

MasTec Industrial, alongside its sister companies Casey Industrial and Phoenix Industrial, has been in operation since 1947. The company serves utilities, independent power producers, developers, and municipal utilities, specializing in projects using natural gas, oil, biomass, and other combustible fuels. With over 30 years of expertise in the power industry, MasTec Industrial provides EPC (Engineering, Procurement, and Construction) services and assists in project development across utility and industrial facilities, including simple and combined cycle plants, reciprocating engines, and waste-to-energy projects.

MasTec Industrial is part of the MasTec Clean Energy & Infrastructure (CE&I) segment, which generates over $4 billion in annual revenue. The CE&I segment focuses on industrial, renewables (solar, wind, battery storage), and infrastructure sectors. MasTec, a minority-owned Fortune 500 company, has over 35,000 employees and 400 offices nationwide, emphasizing sustainability, safety, and career growth in dynamic work environments.

Responsibilities

Manage high-volume workload, produce quality work, and meet deadlines with minimal direction and supervision.
Perform assignments of varying complexity in the industrial EPC contracting environment, applying knowledge of construction subcontracting policies and procedures.
Demonstrate attention to detail and accuracy in all tasks.
Lead, develop, and execute subcontracting strategies and plans.
Evaluate complex terms and conditions and issue FFP, T&M, and Cost-Plus type subcontracts.
Collaborate with projects to establish NDAs, develop qualified contractors, request pricing, competitively select contractors, document procurement actions, and place subcontracts.
Ensure inquiry packages contain proper technical scopes of work, construction work packages, attachments, exhibits, terms, specifications, and drawings.
Perform competitive market analysis and tabulate proposals.
Assist in proposal analysis, price and cost analysis, and establish price reasonableness.
Execute negotiation strategies to attain best value and coordinate with subcontractors to ensure delivery schedules and key milestones.
Facilitate project changes and evaluate their impact.
Maintain subcontract files in an audit-ready condition.
Advise management on market conditions and contractor base activity affecting pricing or future availability.
Evaluate subcontractors through visitations and objective performance measurements.
Examine estimates of material, equipment services, production costs, performance requirements, and delivery schedules for accuracy and completeness.
Administer, extend, negotiate, and terminate standard and nonstandard subcontracts.
Review invoices and resolve discrepancies.
Assist in evaluating disputes with subcontractors.
Manage subcontract proposal volumes.
Provide direct subcontract support, review subcontract documents to protect the company’s risk posture, ensure contractual requirements, and adhere to company policies.
Oversee subcontract performance by monitoring budget, compliance documents, schedules, and deliverables; recommend actions to ensure mutually satisfactory performance.
Advise management on contractual rights and obligations and interpret terms and conditions as needed.
Interface with all levels of management and customer counterparts, providing contractual guidance and advice.
Work collaboratively in an environment integrating finance, pricing, subcontracts, and procurement roles.
Follow and enforce subcontracting-related policies and procedures.
Develop an advanced understanding of subcontracting terminology, measures, concepts, principles, and strategies.
Foster relationships internally with stakeholders and externally with subcontractors.
Present the subcontracting process effectively to stakeholders.
Challenge the business when projects depart from basic contracting principles.
Identify and implement improvement opportunities.
Communicate effectively, resolve conflicts, solve problems, and make efficient subcontract management decisions.
Ensure assigned subcontracts are closed out properly and in a timely manner.
Support proposal efforts with budgetary RFP requests.
Manage special projects as assigned.

Requirements

Bachelor’s degree in contract management, supply chain, business administration, engineering, construction management, economics, or demonstrated equivalent combination of education, training, and related experience.
0-3 years of experience in subcontracting or other procurement and supply chain management functions.
Experience with strategic sourcing, managing solicitation processes, and negotiations.
Experience in managing tactical and strategic supplier relationships.
Due to the nature of the work, U.S. citizenship is required.

Skills

Understanding of subcontracting terminology, measures, concepts, principles, and strategies.
Understanding of legal terminology related to contracting.
Competency in performing subcontracting functions.
Demonstrated analytical abilities.
Ability to coach peers in processes and best practices.
Business problem resolution capabilities.
Proficiency in project ERP systems and Microsoft Word, Excel, and PowerPoint.
Ability to set a personal example of safe behavior.
Ability to work in a collaborative environment.
Strong communication skills, conflict resolution, and problem-solving abilities.

Physical Demands

This position requires prolonged sitting at a desk and working at a computer. Must be able to lift up to 20 pounds at times.

Pay

$80,000 - $110,000 per year, commensurate with experience.

Benefits

Financial Wellbeing

Competitive pay with ongoing performance review and merit increase.
401(k) with company match and Employee Stock Purchase Plan (ESPP).
Flexible spending account (Healthcare & Dependent care).

Health & Wellness

Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance.

Family & Lifestyle

Paid Time Off, Paid Holidays, Bereavement Leave.
Military Leave, including Differential Pay and Benefits Continuation.
Employee Assistance Program.

Planning for the Unexpected

Short- and long-term disability, life insurance, and accidental death & dismemberment.
Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
Emergency Travel Assistance Program.
Group legal plan.