Sr. Subcontracts Administrator

MasTec Industrial, alongside its sister companies Casey Industrial and Phoenix Industrial, has been in operation since 1947. We serve a diverse clientele, including utilities, independent power producers, developers, and municipal utilities. Specializing in projects using natural gas, oil, biomass, and other combustible fuels, our team boasts over 30 years of expertise in the power industry. We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple and combined cycle plants, reciprocating engines, and waste-to-energy projects. MasTec Industrial delivers value throughout all project phases, from conceptual design to operations and maintenance.

About the role

The Subcontracts Administrator prepares RFP packages, conducts bidders meetings, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, finalizes and transmits subcontracts, and administers resulting subcontracts. This role performs customer contact activities to ensure proper subcontract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. The Subcontracts Administrator reviews awarded subcontracts, coordinates execution of post-award submittals, and executes all subcontract closeout requirements for projects.

You can be based in any city or state in the U.S. This is a traveling, project-based position, up to 90% of the time, with potential placement on project sites throughout the U.S. Projects typically last 8-18 months on average. We offer designated per diem in addition to an excellent base salary to support living expenses. This position includes mobilization support (e.g., mileage reimbursement) and one longer weekend every four weeks for additional time at home.

Responsibilities

• Manage high-volume workload, produce quality work, and meet deadlines with minimal direction and supervision.
• Perform assignments of varying complexity requiring experience in the industrial EPC contracting environment and knowledge of construction subcontracting policy and procedures.
• Demonstrate attention to detail and accuracy.
• Lead, develop, and execute subcontracting strategies and plans.
• Evaluate complex terms and conditions and issue FFP, T&M, and Cost-Plus type subcontracts.
• Work with the project team to establish NDAs, develop qualified contractors, request pricing, competitively select contractors, document procurement actions, and place subcontracts.
• Ensure inquiry packages contain proper technical scopes of work, construction work packages, attachments, exhibits, terms, specifications, and drawings.
• Perform competitive market analysis.
• Tabulate proposals and assist in performing proposal analysis, price and cost analysis, and establishing price reasonableness.
• Execute negotiation strategies to attain best value; coordinate with subcontractors to ensure delivery schedules and key milestones.
• Facilitate changes with the project team and evaluate impact to a project.
• Ensure maintenance of subcontract files in an audit-ready condition.
• Advise management of market conditions and contractor base activity that could affect pricing or future availability.
• Evaluate subcontractors through visitations and objective performance measurements.
• Examine estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.
• Administer, extend, negotiate, and terminate standard and nonstandard subcontracts.
• Review invoices and resolve discrepancies.
• Assist in the evaluation of disputes with subcontractors.
• Manage subcontract proposal volumes.
• Provide direct subcontract support, review subcontract documents to ensure protection of the company’s risk posture, satisfaction of contractual requirements, and adherence to company policies.
• Oversee subcontract performance by monitoring budget, compliance documents, schedules, deliverables, and recommend actions to ensure mutually satisfactory performance.
• Advise management of contractual rights and obligations and provide interpretation of terms and conditions as needed.
• Interface with all levels of management and customer counterparts, providing contractual guidance and advice.
• Work in a collaborative environment that integrates finance, pricing, subcontracts, and procurement roles.
• Follow and enforce subcontracting-related policies and procedures.
• Develop an advanced understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Foster relationships internally with stakeholders and externally with subcontractors and other groups.
• Present the subcontracting process to stakeholders effectively.
• Challenge the business when projects depart from basic contracting principles.
• Identify and implement improvement opportunities.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective subcontract management decisions.
• Ensure assigned subcontracts are closed out properly and in a timely manner.
• Support proposal efforts with budgetary RFP requests.
• Manage special projects as assigned.

Requirements

• Bachelor’s degree in contract management, supply chain, business administration, engineering, construction management, economics, or demonstrated equivalent combination of education, training, and related experience.
• 0-3 years of experience in subcontracting or other procurement and supply chain management functions.
• Experience with strategic sourcing, managing solicitation processes, and negotiations.
• Experience in managing tactical and strategic supplier relationships.
• Due to the nature of the work, U.S. citizenship is required.

Skills

• Set a personal example of safe behavior.
• Understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Understanding of legal terminology related to contracting.
• Competency to perform subcontracting functions.
• Demonstrated analytical abilities.
• Ability to coach peers in processes and best practices.
• Business problem resolution capabilities.
• Ability to use project ERP systems; proficient in Microsoft Word, Excel, and PowerPoint.

Physical Demands

This position requires prolonged sitting at a desk and working at a computer. Must be able to lift up to 20 pounds at times.

Pay

$80,000 - $110,000 per year, commensurate with experience.

Benefits

• Competitive pay with ongoing performance review and merit increase.
• 401(k) with company match & Employee Stock Purchase Plan (ESPP).
• Flexible spending account (Healthcare & Dependent care).
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children.
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance.
• Paid Time Off, Paid Holidays, Bereavement Leave.
• Military Leave, including Differential Pay and Benefits Continuation.
• Employee Assistance Program.
• Short- and long-term disability, life insurance, and accidental death & dismemberment.
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
• Emergency Travel Assistance Program.
• Group legal plan.