Sr. Specialist, Accounts Payable

About the job

The Accounts Payable Sr. Specialist is responsible for several critical tasks related to control functions to ensure completion is accurate and timely in compliance with SOX and audit requirements for disbursements exceeding $2.5 billion annually.

Primary Responsibilities

• Perform review of new vendors and updates input to JDE by a peer for compliance with SOX, IRS requirements for 1099 reporting and accurate set up in the JDE AP system in preparation for approval by the department manager (primary SOX control)
• Primary contact for resolution of utility shutoff/service disruption notifications with the brand teams, facilities, and utility companies
• Assist department manager with unclaimed property (reverse escheatment) to include assembling of documents, secure appropriate signatures, provide to recovery consultants and monitor for receipt
• Complete quarterly fluctuation analysis for required utility and inventory balance sheet accounts
• Analysis of data for accrual requirements and trend analysis on a periodic basis for assigned brand utility outliers; utility invoice aging; perform sustainability reporting for utilities
• Other tasks and projects as assigned by the AP leadership team

Assigned Coverage

• Tracking of EDI vendor and interface files (primary AP SOX control)
• Monitor and provide resolution for inquiries/requests submitted to the AP Controls team mailbox including acting on accelerated payment requests once approved by the department manager
• Evaluate, monitor, and resolve vendor debit balances as required
• Analysis and resolution of voucher errors
• Reconciliation of assigned balance sheet accounts ensuring accuracy, resolution of variances according to SOX requirements completing necessary adjustments or corrections
• Complete the check print and reconciliation process; resolve issues with print software with the IT as required

Minimum Requirements

• Bachelor’s degree in accounting (or related field) and/or 2+ years of Accounts Payable or relevant experience
• Analytical & critical thinking skills with high attention to detail & confidentiality
• Advanced skills for data extraction/manipulation required in Microsoft Excel (i.e., V-Lookup, Pivot Tables)
• Ability to meet deadlines managing conflicting priorities and possible frequent interruptions
• Collaborative with the capacity and eagerness to embrace frequent updates to policies, procedures, and technology - ability to easily pivot as required
• Clear and concise written and verbal communication skills, ability to communicate effectively with all levels of in the organization
• Excellent organizational, time management and customer service skills

Preferred Qualifications

• Experience with automated ERP and other processing applications and software including SharePoint, ReportsNow and DOMO, etc.

Benefits

• Medical, dental, vision, legal, and accidental death and dismemberment, as well as FSA/HSA (depending on enrolled medical plan)
• Short-term disability, long-term disability, and life insurance
• 401(k) plan
• 4 weeks of vacation, paid sick leave, 10 paid holidays, a floating day off and 2 paid days for volunteer time each calendar year

Pay

$54,300-$56,000 + bonus eligibility

Schedule

Full-time, remote but must be located in the Greater Louisville area