Sr Purchasing Contract Spec

Job Summary

Assists the Supply Chain Director and Manager in everyday management functions and activities of the purchasing and contract review process.

Job Specific Duties

• Led purchasing agreements and/or contracts review, approval, and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to stakeholders.

• Reviews contracts and other documents by analyzing contract requirements, special provisions, terms and conditions, and takes action as required; assists the department with other purchasing and contract negotiation matters.

• Analyzes and manages local pricing agreements and group purchasing organization (GPO) contracts to ensure pricing compliance and clarifies contract issues through appropriate channels.

• Negotiates pricing agreements and contract terms; obtains revised agreements to meet internal requirements and considers potential impact of business relationship.

• Manages local pricing agreements and contracts completion to critical timelines including milestones and expiration and renewal dates.

• Prepares reports or presentations as requested, including production of special project reports for purchase order related contracts.

• Contributes to Supply Chain annual savings targets.

• Tracks and reports cost avoidance and cost savings monthly to Supply Chain leadership.

• Performs the following duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services:

  • Ensures pricing is accurate and consistent;
  • Ensures pricing is established at the appropriate negotiated tier level;
  • Ensures negotiated discount percentages are reflected in the pricing structure;
  • Ensures correct rebates and/or commissions are received in a timely fashion;
  • Ensures negotiated fill rate percentages are met and prepares pricing grids for entry into PeopleSoft Purchasing module.

• Counsels and coordinates bid process following Supply Chain’s RFP Policy, as required.

• Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staffs, and suppliers that creates a positive and productive work environment.

• Provides guidance and support to requesters in PeopleSoft contracts module and supplier negotiations.

Qualifications

• Minimum Job Requirements:
  • Bachelor's Degree in Business, Management, or a related field (OR) 5 years of purchasing and contract negotiation experience
  • 4-7 years’ experience in pricing agreements and contract negotiations and/or experience in hospital purchasing
• Knowledge, Skills, And Abilities:
  • Master’s degree in a related field preferred.
  • Ability to communicate effectively in English both verbally and in writing.
  • Experience with PeopleSoft is preferred.
  • Able to respond to rapidly changing priorities.
  • Able to view the problem resolution process from a systems perspective and eager to accept the challenges of providing imaginative approaches to their resolutions.
  • Strong commitment to professional ethics and professional business practices.
  • Outstanding knowledge, skills, and experience in contracting negotiation and purchasing processes.
  • Able to develop, lead, and execute sourcing strategies for the segment assigned (i.e., surgery, nursing, cardiology, etc.).
  • Able to craft negotiation strategies and close contracts with optimal terms.
  • Maintain a thorough knowledge of all product and service needs and industry developments related to assigned spend categories.
  • Establish and manage category projects, involving key stakeholders and suppliers through the process of discovery, analysis, negotiation, and finalization of contracts.
  • Able to build effective working relationships with suppliers.
  • Strong business and interpersonal skills.