Sr. Program Manager, Start-Up Procurement

About the role

The Senior Program Manager, Start-Up Procurement at Exol is responsible for building and managing the procurement strategy that transforms newly constructed warehouses into fully functional, ready-to-operate facilities.

Responsibilities

• Procurement Ownership: Own end-to-end procurement of all site fit-out materials and services outside of construction and automation scope, spanning facility supplies, breakroom equipment, safety materials, signage, janitorial services, recycling programs, and more.
• Module & BOM Development: Partner with internal module owners to develop, document, and maintain standardized module specifications and bills of materials (BOMs), ensuring every site is outfitted consistently and completely from day one.
• Vendor Identification & Management: Identify, evaluate, and onboard vendors across a diverse range of categories including furniture, safety equipment (first aid kits, AEDs, etc.), vending and snack services, janitorial, and recycling, establishing reliable supplier relationships that support Exol's growth pipeline.
• Cost Optimization: Develop and execute cost savings strategies through bulk purchasing agreements, vendor consolidation, and competitive sourcing, ensuring Exol captures the benefit of scale as we expand.
• Order Management & Receipt Coordination: Manage the full order lifecycle for each site from purchase order generation through delivery confirmation, ensuring materials arrive on time, in full, and in sequence with site readiness milestones.
• Module Reviews & Continuous Improvement: Lead regular reviews of module specifications and BOMs with internal stakeholders, incorporating operational learnings from live sites to improve accuracy, reduce waste, and evolve standards over time.
• Spend Visibility: Build and maintain procurement tracking tools that provide clear visibility into committed spend, order status, and budget performance across all active site fit-outs.
• Cross-Functional Coordination: Work closely with Facilities, Operations, & on-site Start-Up Leadership teams to align procurement timelines with project schedules, ensuring materials are on-site when needed without creating storage or sequencing conflicts.

Requirements

• Bachelor’s degree in supply chain management, Business, Operations, or a related field.
• Minimum 8 years of experience in procurement, supply chain, or program management, preferably within a high-growth, multi-site, or start-up operating environment.
• Proven ability to manage multiple concurrent procurement workstreams across active projects, with strong organizational discipline and attention to delivery timelines.
• Demonstrated experience in sourcing, negotiating, and managing vendor relationships across multiple spend categories, including services and indirect materials.
• Experience working with bills of materials or equivalent product/materials documentation in an operational or facilities context, with an ability to translate stakeholder needs into structured procurement requirements.
• Proven ability to manage multiple concurrent procurement workstreams across active projects, with strong organizational discipline and attention to delivery timelines.
• APICS CSCP (Certified Supply Chain Professional) or CPSM (Certified Professional in Supply Management) through ISM, or comparable procurement or supply chain credentials.

Preferred

• Prior experience supporting the fit-out, launch, or operational start-up of warehouse, distribution, or fulfillment center environments.
• Experience structuring and managing bulk purchasing agreements or master supply contracts that deliver cost savings at scale across multiple sites or locations.
• Familiarity with enterprise procurement or inventory management platforms (e.g., SAP, Coupa, Oracle) for purchase order management and spend tracking.