Sr. Program Coordinator (A) - School of Architecture

Essential Functions And Responsibilities

• Lead and manage all planning, coordination, and execution of the Annual Career Forum, ensuring continuity, quality, and compliance with University standards.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed for brevity.
• Career Forum is the School’s primary career placement event and requires sustained, on-site leadership, advanced planning, and cross-unit coordination to ensure its successful delivery.
• Coordinate employer participation, interview schedules, portfolio reviews, and workshops in collaboration with the Toppel Career Center.
• Serve as the primary liaison between employers, SOA faculty, students, and alumni to support recruitment, internships, and professional placement opportunities.
• Manage the collection, organization, and preparation of student work for the Annual Student Portfolio Book, a key recruiting and branding tool distributed in advance of the Career Forum.
• Ensure event logistics, timelines, communications, and deliverables are met.
• Exercise independent judgment to resolve issues in real time, respond to employer and student needs, and maintain the professional reputation of the School of Architecture.
• Engage with local and domestic professional representatives, promote Handshake as a career tool, and strengthen employer relationships benefiting SOA students and alumni.

Academic Services Operations

• Provide direct assistance and support to the Associate Dean with recruitment events, including AIA-sponsored college fairs and University-sponsored admissions events.
• Ensure compliance documentation and coordinate with Risk Management for off-campus site visits and related activities.
• Assist in scheduling non-academic events using 25Live for SOA and faculty space requests outside traditional classroom assignments.
• Manage access scheduling via the CS Gold system for SOA faculty and staff.
• Manage the front desk as the primary point of contact for all SOA visitors, including prospective students and families; respond to routine inquiries and provide school tours as needed.
• Complete special assignments involving the collection, organization, and analysis of data that may inform significant academic or administrative decisions.
• Supervise student employees within the unit, including scheduling, training, oversight of daily activities, and assistance with performance evaluations.
• Establish and implement office procedures to ensure work products meet required timelines and quality standards.
• Handle unique and sensitive situations requiring discretion and individualized judgment.
• Provide ancillary support to the Dean’s Office, faculty, and Budget Officer as needed to maintain essential operations.

Event Management

• Manage SOA events serving diverse audiences, including alumni, current students, faculty, prospective families, and the community.
• Secure catering, food services, bartending, music, and venues as applicable.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed for brevity.
• Cooking, food services, and music coordination are part of event management for SOA events.
• Cooking, food services, and music coordination are part of event management for SOA events.
• Coordinate event logistics with faculty and administrative organizers, including set-up, clean-up, vendor payments, and expense reconciliation.
• Manage guest lists, invitations, RSVPs, and coordination with the Communications Team.
• Events include but are not limited to: Gallery Exhibition Receptions, High Lecture Series, Lunch with the Dean, Faculty and SOA Symposiums, Commencement Receptions, Awards Day Reception, Parent’s Weekend Mixer, Annual Parent Fall Breakfast, Undergraduate and Graduate Fall Orientations, Student Ambassador Events.

Recruitment & SOA Shadow Program

• Monitor Qualtrics surveys daily for Shadow Program sign-ups.
• Communicate with prospective students and families to confirm participation details.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed for brevity.
• Cooking, food services, and music coordination are part of event management for SOA events.
• Coordinate current SOA Student Ambassadors for shadow experiences.
• Meet and greet prospective students and families on-site; explain program details and coordinate personalized school tours.
• Respond to admissions and application-related questions.
• Ensure completion of exit surveys and support ongoing recruitment communication through the University Salesforce database.