Sr. Procurement Specialist

Responsibilities

• Purchasing Intake and Routing
• Coordinate and process purchase requisitions through BC in compliance with the ConstructConnect Delegation of Authority matrix.
• Maintain and monitor the Jira purchasing request queue; identify bottlenecks, escalate stale items, and ensure all active requests progress to closure within established timelines.
• Assessment Coordination
• Own the coordination of all required purchase assessments in OneTrust, including AI Review, HCI (Highly Confidential Information), and Security Review; track completion against established thresholds and escalate overdue items proactively.
• Provide structured request context (vendor scope, business justification, data classification, contract terms) to assessment reviewers to reduce cold-start time and accelerate review completion.
• Contract and Renewal Lifecycle
• Ensure all executed contracts are entered into Dock365; maintain accurate contract data including notice-of-non-renewal dates, renewal terms, and vendor relationship owners.
• Manage the renewal pipeline: trigger advance renewal notices at 90 days prior to the notice-of-non-renewal date, coordinate renewal intent decisions with vendor owners, and ensure either a renewal POQ or non-renewal notice is submitted before the notice window closes.
• Monitor and forecast upcoming contract expirations and demand levels to support budget planning and avoid reactive renewals.
• Vendor Management and Sourcing
• Manage the end-to-end strategic sourcing cycle including RFP process design, competitive evaluation, negotiation, and contract review in partnership with Finance and Legal.
• Build and maintain ongoing vendor relationships, ensuring competitive pricing, fulfillment of contract obligations, and alignment with ConstructConnect's cost optimization goals.
• Conduct vendor research at the time of purchase intake -- including prior purchase history, comparable alternatives, and known security or privacy posture -- to surface relevant context for negotiators and reviewers.
• Compliance and Documentation
• Assist AP and Controllership in drafting software memos and business justification documents for purchases meeting the memo threshold.
• Follow and maintain required sourcing policies and procedures, including the Purchasing Navigator, Software Purchasing Policy, and Consulting and Professional Services Policy; flag policy gaps or conflicts and recommend updates.
• Inform stakeholders of PO issuance, assessment outcomes, and any other relevant order details on a timely basis.
• Training and Reporting
• Train and educate the business on proper purchasing processes, submission paths, and required documentation so that requests arrive complete and correctly routed.
• Produce recurring reporting on open requests, assessment cycle times, renewal pipeline status, and AI license spend and procurement activity.
• Manage procurement and provisioning of AI licenses for the business.
• Aid in the quarterly forecast process for IT/Dev Spend, Software Spend, and other requests as needed; support ad-hoc reporting needs as they arise.

Qualifications

• Bachelor's degree or equivalent relevant experience
• 4+ years of experience in technology or software purchasing preferred
• Strategic knowledge of procurement and accounting concepts, DOA frameworks, and generally accepted purchasing principles
• Familiarity with procurement and contract management systems (e.g., Business Central or equivalent ERP, Dock365 or similar CLM, OneTrust or similar compliance/assessment platform)
• Experience with time-and-materials and recurring SaaS invoicing models
• Strong problem-solving skills with a customer-service orientation toward internal requesters
• Understanding of processes and stakeholders within an IT organization
• Strong interpersonal, written, and verbal communication skills; able to translate complex procurement topics for non-procurement audiences
• Ability to identify, analyze, and recommend solutions that balance business priorities, compliance requirements, and cost
• Strong attention to detail and comfort managing multiple concurrent requests at different lifecycle stages