Sr. Payroll Specialist

KEY RESPONSIBILITIES

• Responsible for processing payroll in a centralized corporate office environment covering Semi-Monthly and/or Bi-weekly payroll processing.
• Complete all payroll compliance requirements monthly, quarterly and annually for US and CAN.
• Support daily payroll processing activities for each pay period (setting up tax withholding, direct deposit, time collection, entering wages, garnishments, child support, compensation changes, etc.).
• Process employee Time & Attendance data from the Time system to payroll and reconcile variances.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Maintain, monitor, and review time entered by employees and reconcile to employee scheduling information in coordination with employee’s supervisor.
• Ensure that all payroll is processed accurately, timely and in compliance with all Federal, State and Provincial laws.
• Conduct periodic audits of time and attendance, pay, taxes, deductions, earnings and other pay to ensure accuracy and compliance.
• Audit new hire entries and terminations for accuracy in the payroll and time and attendance system.
• Deliver best-in-class customer service to employees and management, with an emphasis on being responsive, professional, and accurate. Respond to employee inquiries and requests regarding various payroll matters.
• Develop and document standard work for payroll in the US and Canada.
• Develop training material and train employees/manager on how to enter information and run reports on time and attendance system.
• Manage, audit, and setup the following: Earning codes, Deduction codes, Job Code Tables, Tax Tables, Department Tables, Bonus Plans and Time & Labor System.
• Manage and process SUI rate notices and changes.
• Respond to tax agency inquiries.
• Stay abreast of tax laws/regulations that affect our business (United States & Canada).
• Confirm/update Quarterly Tax Verification notices.
• Download quarterly and annual Statement of Deposit & Filings.
• Process payment for workers compensation insurance premiums for Ohio, Washington, different provinces in Canada.
• Prepare various standard and ad hoc reports and queries for HR and Payroll.
• Handle all garnishments, miscellaneous deductions, and vacation/sick accruals.
• Create and calculate manual payroll checks as needed.
• Maintain accurate payroll records and employee files, including reconciliation of payroll.
• Maintains employee confidence and protects operations by keeping information confidential.
• Lead Payroll projects and train / couch team members.
• Continuous evaluating payroll processes and procedures and providing resolutions.

MINIMUM QUALIFICATIONS

• 5-10 years Payroll experience required.
• Experience in payroll processing and taxes for different jurisdictions (United States & Canada).
• Workday Payroll experience.
• Advanced with Microsoft Office tools such as Excel, Word and Outlook.
• Good organizational skills, ability to track information, detail oriented, respond with a sense of urgency, work in fast paced environment with tight deadlines.
• Excellent customer service skills.
• Able to manage confidential information.
• Excellent communication skills.