Sr. Operations Coordinator, Executive Search

Job Description

Serves as a subject matter expert for internal executive talent acquisition processes and policies from requisition creation through onboarding.

• PARTNERS CLOSERLY WITH CLIENT PARTNERS (RECRUITERS) TO OPEN/JOB REQUISITIONS IN OUR SYSTEM AND ENSURE THAT OUR JOB DESCRIPTIONS ARE COMPLETE AND ACCURATE.
• MANGAGES INTERVIEW SCHEDULING REQUESTS FOR ASSIGNED PARTNERS. COMMUNICATES TIMELY AND CLEARLY WITH ALL INVOLVED PARTIES (CANDIDATES, CLIENTS AND INTERNAL TEAM MEMBERS) ON STATUS AND EXPECTATIONS THROUGHOUT THE PROCESS. STRIVES TO CREATE A WORLD-CLASS INTERVIEW EXPERIENCE. SHARES RELEVANT RESOURCES WITH PARTIES AS NEEDED FOR INTERVIEWS.
• PARTNERS CLOSERLY WITH ADMINISTRATIVE AND EXECUTIVE ASSISTANTS THROUGHOUT THE SEARCH JOURNEY WHEN SCHEDULING FOR OUR EXECUTIVE-LEVEL CLIENTS, HIRING MANAGERS, AND CANDIDATES.
• HANDLES CANDIDATE TRAVEL AND ACCOMMODATIONS IN PARTNERSHIP WITH TRAVEL AGENCY, & MANAGES EXPENSE REIMBURSEMENT.
• PROVIDES CONCIERGE LEVEL OF SERVICE TO CANDIDATES VIRTUALLY AND ONSITE, ESCORTING THEM THROUGHOUT DAY-OF INTERVIEWS (AS APPROPRIATE), AND ACTS AS MAIN LOGISTICS POINT OF CONTACT THROUGHOUT THEIR CANDIDATE INTERVIEW JOURNEY.
• MANGAGES THE OFFER PROCESS FROM SEEKING SYSTEM APPROVALS TO EXECUTION OF OFFER LETTER LANGUAGE. SUPPORTS PREBOARDING FOR NEW HIRES AND INTERNAL TRANSFERS.
• PLAYS A CRITICAL ROLE IN ENSUREING DATA QUALITY WITHIN TALENT RELATIONSHIP MANAGEMENT TOOL. KEEPS SYSTEM ACCURATE WITH TIMELY UPDATES.
• PROVIDES GUIDANCE ON METHODS, POLICIES AND PROCEDURES, AND SERVES AS A SUBJECT MATTER EXPERT ON OPERATIONAL ROADBLOCKS.
• AD HOCS PROJECTS, OTHER DUTIES AND RESPONSIBILITIES AS ASSIGNED.

Required Skill Set

• MINIMUM 1-3 YEARS’ EXPERIENCE, PREFERABLY IN A DETAIL-ORIENTED WORK ENVIRONMENT. TALENT/RECRUITING OR HUMAN RESOURCES EXPERIENCE STRONGLY PREFERRED.
• BACHELOR’S DEGREE OR EQUIVALENT PREFERRED.
• ABILITY TO MANAGE MULTIPLE PRIORITIES AND WORK IN A RAPIDLY CHANGING AND DYNAMIC ENVIRONMENT.
• ABILITY TO OPERATE WITH A SENSE OF URGENCY AND WITH FLEXIBILITY OF SCHEDULE AS NEEDED.
• DEMONSTRATED STRONG INTERPERSONAL SKILLS, WORKING IN A COLLABORATIVE AND PROFESSIONAL STYLE.
• EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS.
• PROFICIENCY IN MICROSOFT OFFICE SUITE.
• EXCEPTIONAL ORGANIZATIONAL SKILLS.
• KNOWLEDGE OF WEB-BASED CRM, ATS AND/OR TM TOOLS A STRONG PLUS.

Education

• BACHELOR'S DEGREE

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