Sr Material Control

Key Responsibilities

• Coordinate and oversee the receiving of all OFCI equipment and materials.
• Document shipment details prior to offloading, including photographing truck license plates with visible date and time stamps.
• Verify shipments against documentation and confirm completeness.
• Create QC inspection reports in Procore prior to receiving OFCI shipments.
• Perform thorough inspections of received equipment and materials to identify damages, shortages, or discrepancies.
• Accurately document issues within QC inspections and support findings with photos and relevant documentation.
• Communicate all identified issues promptly to Procurement, QC, Project Managers, and Field teams.
• Respond in a timely and professional manner to shipment status inquiries from General Contractor or Owner representatives.
• Provide clear summaries of receiving outcomes, including confirmation of deliveries or identification of issues.
• Maintain clear and organized communication channels across all stakeholders.
• Establish and maintain dedicated folders in Procore for all OFCI-related correspondence and documentation.
• Ensure all emails, inspection reports, transmittals, and shipment records are properly filed and easily retrievable.
• Maintain an accurate tracker of all received and issued OFCI equipment within Procore.
• Cook with Superintendents and Field leadership to understand equipment needs and required dates.
• Ensure adequate lead time is provided to Procurement and Warehouse teams based on field requirements.
• Support planning efforts by aligning OFCI availability with project schedules.
• Prepare and manage OFCI transmittals for all materials issued to the field.
• Obtain Superintendent signatures acknowledging receipt of OFCI materials.
• Retain signed documentation for audit, tracking, and accountability purposes.
• Conduct periodic reviews to ensure adherence to OFCI receiving and issuing procedures.
• Identify gaps or inconsistencies in process execution and recommend corrective actions.
• Support continuous improvement of OFCI material handling processes across projects.

Qualifications

• Minimum 3–5 years of experience in construction logistics, procurement, warehouse operations, or material coordination (data center or mission-critical experience preferred).
• Strong working knowledge of Procore (QC inspections, document management, and tracking).
• Familiarity with OFCI/OFCM material processes and construction documentation.
• Excellent organizational skills with high attention to detail.
• Strong written and verbal communication skills.
• Ability to work cross-functionally with Procurement, QC, PMs, Warehouse, and Field teams.
• Ability to manage multiple priorities in a fast-paced construction environment.

Preferred Skills

• Experience on large-scale or data center construction projects.
• Understanding of material accountability, chain of custody, and risk mitigation.
• Basic knowledge of construction schedules and field operations.

Reporting Structure

• Reports to: Procurement Manager / Construction Operations Manager (project dependent).
• Works closely with: Procurement Team, Warehouse Team, QC Team, Project Managers, Superintendents, and General Contractor representatives.

Key Performance Indicators (KPIs)

• Accuracy and completeness of OFCI receiving documentation.
• Timeliness of issue reporting and communication.
• Reduction in lost, damaged, or unaccounted OFCI materials.
• Compliance with established OFCI procedures.
• Responsiveness to field and stakeholder requests.

Position Impact

The OFCI Coordinator directly supports project success by protecting owner-furnished assets, reducing material-related risk, improving traceability, and ensuring seamless coordination between the field and procurement operations.