Sr. Manager, Programs (Training Grants)

Core Job Summary

The Sr. Manager, Programs oversees the day-to-day administrative management of assigned program(s) within the department and works to ensure the successful implementation of all initiatives. The incumbent operates with the goal of delivering high-quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Sr. Manager, Programs serves as the liaison to leadership, faculty, students, and staff.

Core Job Functions

• Prepares, maintains, and reports on program effectiveness.
• Maintains and manages program budget by monitoring expenditures.
• Stays abreast of market trends and legislation impacting program functions.
• Checks, verifies, organizes, and prepares grants, procurement, and other program-relevant documents.
• Supervises, monitors, trains, and evaluates program staff members to ensure compliance with applicable policies and procedures.
• Captures, organizes, and prepares logistics for program events and activities.
• Works with other departments to increase program awareness.
• Identifies new needs and emerging issues and develops new programs, initiatives, and resources.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures.
• Ensures employees are trained on controls within the function and on university policy and procedures.

Core Qualifications

• Education: Bachelor’s degree in relevant field required.
• Experience: Minimum 5 years of relevant experience required.

Department Specific Functions

• Serve as the primary administrative lead and key point of contact for trainees, faculty mentors, program directors, and internal stakeholders for assigned NIH institutional training grants.
• Oversee trainee appointments, reappointments, amendments, and termination actions in eRA Commons/xTrain and ensures the timely and accurate submission of required documentation.
• Monitor trainee eligibility, progress, milestones, and outcomes to support program oversight, evaluation, and reporting.
• Prepare, coordinate, and compile annual, continuation, renewal, and closeout reports for sponsoring agencies, including NIH Research Performance Progress Reports (RPPRs) and required training grant tables.
• Maintain compliance with NIH, NRSA, institutional, and sponsor requirements, including trainee eligibility, appointment timing, reporting obligations, effort, and allowable costs.
• Partner with pre-award, post-award, finance, and research administration teams to support budget management, expenditure monitoring, trainee-related expenses, and fiscal planning within approved funding levels.
• Coordinate trainee recruitment, application, selection, onboarding, and orientation processes in collaboration with faculty and program leadership.
• Develop and maintain standard operating procedures, tracking systems, timelines, and communication workflows to support efficient program administration and audit readiness.
• Capture and coordinate program activities supported by the grants, including seminars, workshops, advisory meetings, trainee development initiatives, and evaluation activities.
• Support competitive renewals, new training grant submissions, and strategic initiatives that strengthen the institutional training grant portfolio.
• Communicate grant status, deadlines, risks, compliance matters, and action items clearly and effectively to faculty, staff, and leadership.
• Identify operational needs, recommend process improvements, and independently resolve complex administrative and programmatic issues related to NIH training grant management.
• Coordinate trainee course registration, training-related requirements, and other educational activities in an academic research environment.
• Process reimbursements of trainee or program-related expenses in accordance with institutional and sponsor guidelines.
• Support the Sylvester Postdoc Council, including coordination of communications, meetings, initiatives, and other programmatic activities that enhance postdoctoral engagement.

Knowledge, Skills and Abilities

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Knowledge of Program Administration, Business Operations, and Research Administration Principles

• Ability to manage complex programs, implement operational processes, and assess program effectiveness.
• Ability to interpret and apply sponsor, institutional, and regulatory requirements with a high level of accuracy and attention to detail.
• Strong project management, organizational, and deadline management skills.
• Excellent written and verbal communication skills, including the ability to prepare reports and communicate effectively with faculty, trainees, and administrative partners.
• Demonstrated ability to build collaborative relationships, exercise sound judgment, and work independently on sensitive or complex matters.
• Proficiency with enterprise systems such as Workday, Microsoft Excel, and database or tracking tools used for financial monitoring and program administration is preferred.

Experience

• A minimum of five years of progressively responsible experience in program administration, research administration, academic administration, or sponsored programs is required.
• Experience supporting NIH training grants or other federally funded training programs is strongly preferred.

Benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

Job Status

Full time