Sr Generalist, Human Resources (Medicine Pod)

Responsibilities

• Recruitment
• Affiliate with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources.
• Schedule in-person meetings and manage the I-9 process.
• Complete pre-hire background checks and process all new hires.
• Ensure efficient on-boarding.
• Liaise with internal and external constituents to resolve issues and ensure timely processing of new-hire/appointments and other related transactions.
• Onboarding
• Initiate and process template-based hires in Peoplesoft and/or nominations.
• Process short-term visitors and students utilizing JIRA.
• Communicate with new hires and departments to ensure a smooth onboarding experience.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.
• Payroll and PeopleSoft
• Oversee the department's preparation and processing of payroll using TLAM.
• Manage time-off tracking and process any employment related changes in Talent Link.
• Liaise with internal and external constituents to resolve issues and ensure timely processing of new-hire/appointment, reappointment, termination and other related transactions.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.
• Visa and Compliance
• Assist with sponsorship for F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Complete and submit Termination forms to ISSO.
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.
• Faculty Appointments, Reappointments & Promotions
• Works with the Medical Staff Office to manage the credentialing process.
• Manages the reappointment process every year.
• Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.
• Systems and Project Work
• Use HR Ticketing System to effectively manage all requests and communicate with HR team.
• Maintain and update employee records in personnel files.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.
• Off Boarding
• Conduct exit interviews and follow up as appropriate.
• Discuss data from exit interviews with Manager/Director(s) to make recommendations for corrective action and continuous improvement.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.
• Employee & Labor Relations
• Proactively respond to employee relations issues.
• Escalate all employee concerns, issues or complaints to Manager/Director(s).
• Escalate all employee concerns, issues or complaints to Manager/Director(s).
• With oversight and approval from Manager/Director(s), maintain working relationships with union delegates and CUIMC Labor Relations team.
• Mentor lower-level roles in maintaining consistent resolution of typical situations.

Qualifications

• Bachelor's degree or equivalent in education and experience.
• Minimum 3 years of relevant experience.
• Resourceful, organized and detail-oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner.
• Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
• Strong analytical and tenacious problem-solving skills necessary.
• Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
• Must be able to quickly acquire knowledge of University policies, procedures, and systems.
• Certification (SHRM, Labor Relations, HR, etc) preferred.
• Degree in Human Resources or related field preferred.
• Healthcare and/or Academic Medicine experience preferred.