Sr Field Branch Admin

About the role

We Elevate... Quality of urban life. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all.

Responsibilities

• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from outside sources.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Carefully coordinate material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice.
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
• Ability to Prepare reports such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform administrative tasks such as copying, filing, composing, and typing routine correspondence, preparing outgoing mail, including email and faxes, maintaining contact/address database information, screening phone calls, and greeting visitors. Responsible for maintaining various files, records, logos, and manuals for Field Operations and Preparation of required reports.

Requirements

• Minimum Education Level: Bachelors Degree Preferred
• Other Special Requirements: Business School or Secretarial Degree
• Functional/Technical Expertise:
• Experience supporting middle management and/or department - 3 years
• Experience in an Administrative Assistant or related training in an administrative function - 5 years
• Previous experiences with an international company highly desired
• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)

Qualifications

• Minimum Education Level: Bachelors Degree Preferred
• Other Special Requirements: Business School or Secretarial Degree
• Functional/Technical Expertise:
• Experience supporting middle management and/or department - 3 years
• Experience in an Administrative Assistant or related training in an administrative function - 5 years
• Previous experiences with an international company highly desired
• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)

Skills

• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)

Benefits

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

Pay

Base Salary $59,700 - $74,600

Schedule

Not specified