Sr Facilities Specialist

About the role

The Sr. Facilities Specialist will sit in our Plano, Texas location and provides support to the Sr. Manager, Facilities Management.

Responsibilities

• Engage and coordinate with external vendors for the procurement of facility-related supplies and equipment.
• Support space planning initiatives and assist with office layout changes as needed.
• Ensure the optimal utilization of the organization's buildings and operations.
• Manage relationships with external service providers, including contractors for maintenance, cleaning, landscaping, and security services.
• Solicit bids, negotiate contracts, and ensure services meet established standards and budgets.
• Identify opportunities for cost savings through efficient resource management and strategic vendor partnerships.
• Analyze pricing and service agreements to ensure competitive rates.
• Track and report on expenditures, ensuring adherence to budgetary constraints.
• Aid in the preparation of the annual facilities budget, ensuring alignment with organizational goals.
• Generate reports on facility performance, maintenance costs, and resource utilization for management review.
• Maintain comprehensive records of all facilities-related activities, including maintenance logs, service contracts, and compliance documentation.
• Communicate effectively with team members and management regarding facilities issues and updates.
• Collaborate with management to assess space needs and recommend optimal office layouts to support productivity and collaboration.
• Coordinate moves, reorganizations, and space allocations as necessary.
• Track occupancy levels and usage patterns to inform future space planning and resource allocation decisions.
• Ensure compliance with all local, state, and federal regulations related to building safety, health, and environmental standards as necessary.
• Coordinate safety training and emergency preparedness drills for staff.

Requirements

• Four (4) or more years Experience in a related field (Required)
• No Licensure or Certification Required.

Qualifications

• 4 year / Bachelor's Degree (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Two (2) or more years Experience in Contract Management (Required)
• Two (2) or more years Experience in Facilities Management (Required)

Skills

• Analytical skills
• Facilities Management
• Vendor Management
• Problem Solving
• Stakeholder Engagement
• Financial Analysis
• Contracting experience
• Project Management
• Communication
• Industry Knowledge

Benefits

• Up to a 10% match on 401K on your hire start, with a vesting timeline of only one year.
• Medical benefits that start on day one with a 30% premium rebate annually!
• All employees now have access to the Calm app for FREE, which is used for meditation, stress management, and better sleep.
• Through our performance management program, you can earn additional annual incentives as you set and achieve goals.
• We value your well-being and all employees now have access to the Calm app for FREE, which is used for meditation, stress management, and better sleep.
• Our pay for performance culture motivates our employees to improve.
• We are looking for individuals like you to help us continue this momentum and bring new ideas to the table.

Pay

Competitive compensation package, including up to a 10% match on 401K on your hire start, with a vesting timeline of only one year, along with medical benefits that start on day one with a 30% premium rebate annually!

Schedule

Full-time position, Monday through Friday, 8:00 AM - 5:00 PM.