Sr. Executive Assistant - SMG

About the role

Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions.

Core Duties and Responsibilities

• Works independently to initiate and complete Executive support functions for senior/executive leadership.
• Acts independently as a representative to hospital leadership.
• Responds to requests for information from a variety of senior/executive level leaders.
• Independently screens phone and face to face requests for the senior/executive leadership.
• Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested.
• Aid senior/executive in developing and gathering data for specific projects.
• Collects agenda items, prepares agenda and composes minutes as requested.
• Collects information and creates reports from established data and/or departments.
• Establish and maintains office files and records and assembles information from these and other sources.
• Archives files independently as appropriate.
• Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership.
• Researches and compiles information as requested from senior/executive.
• Drafts personal and business correspondence, letters and memos as requested.
• Proofreads all typed correspondence prior to submittal or distribution.
• Compiles accurate statistical, financial or unit activity data for department as assigned.
• Captures and coordinates travel arrangements as needed and prepares travel reimbursement for signature.
• Participates in cross-training with all other support other support staff in hospital.
• Prioritizes mail, messages, inquiries, etc. for senior/executive’s action or response.
• Works with management to coordinate and identify educational and training opportunities.

Physical Requirements

• Ability to sit for long periods of time.

Working Environment

Standard office environment.

Skills and Abilities

• Maintains a high level of confidentiality at all times.
• Excellent written and verbal communication skills.
• Demonstrated proficiency in Microsoft Office software (including but not limited to, Word, Outlook, Excel, and PowerPoint).
• Ability to work independently and exercise good judgment with exemplary attention to detail.