Sr Education Coordinator - SOM

Responsibilities

• Serves as the supervising internal medicine clerkship administrator for all affiliated medical centers and healthcare facilities as well as directing the largest clerkship site at Walter Reed National Military Medical Center.
• Exercises significant independent judgment and has signature authority for program-related issues.
• Prepares schedules, acquires course facilities, and coordinates with administrative support departments for materials and supplies.
• Ensures that all participants are notified of schedule changes; responds to inquiries regarding meetings, conferences, courses, schedules, policies and procedures.
• Schedules monthly sessions for teachers to meet with EDP staff to discuss student progress.
• Selects students for further discussion of grades by the departmental education committee.
• Reviews procedures and recommends changes to the registration and grading process.
• Responds to inquiries and corrects administrative problems related to the budget, procurement, parking and security, equipment and teaching materials and the database.
• Develops, reviews and maintains the status of a line-item budget; analyzes the overall impact of various program administrative decisions and plans on the budget and makes recommendations that enhance program operations.
• Ensures the preparation of various recurring and special administrative reports and correspondence.
• Provides follow up on administrative actions through completion.
• Sets up, organizes and maintains automated archival files used for program improvement and review.
• Analyzes program information, such as statistical data, through searches of computerized databases and assessment of information gained through direct observations/discussions; summarizes; and prepares reports.
• Administers final examinations to medical students; collects examinations locally and from all clerkship training sites, submits examination materials; and reviews and compiles evaluation reports to determine students' final grades.
• Advises course directors of failing grades or reports to students who may have particular difficulties in performance or attendance.
• Designs systems for organization of materials from all teaching sites and ensures the provision of teaching materials by the Multidiscipline Laboratory.
• Develops work statements, estimates costs, prepares budgets for Clerkship and authorizes disbursement of funds.
• May perform other duties and responsibilities as assigned or directed by the department chair.

Qualifications

• Bachelor’s Degree required.
• Master’s Degree preferred.
• Minimum of 6-8 years of experience required.
• Excellent oral and written communication skills: ability to interact with all personnel in the department.
• Ability to work independently and organize tasks knowing time constraints.
• Ability to manage time efficiently and handle multiple tasks and to assimilate detailed information into the bigger picture.
• Excellent word processing/typing skills and extreme attention to detail.
• Familiarity with the use of Artificial Intelligence applications to improve work efficiency.
• Fluency in computer usage; Fluency in the use of Google Suite and Microsoft products (Word, Excel, PowerPoint, etc.).
• This position may require U.S. Citizenship and the ability to obtain and maintain a T3/Secret security clearance.
• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.