Sr Corporate Paralegal

Responsibilities

• Corporate & Governance Support
• Prepare board, committee, and subsidiary materials.
• Maintain corporate records, minute books, resolutions, entity charts, and related documentation.
• Prepare corporate documents for attorney review and execution, including written consents, resolutions, secretary's certificates, certificates of incumbency, and officer certifications; coordinate signature collection and maintain final, fully executed versions.
• Maintain and regularly update subsidiary organizational charts, director/officer lists, and related corporate data; respond to internal and external requests for corporate information (e.g., good standing, authorized signers, entity details) in a timely, accurate manner.
• Interface with third party vendors and service providers, including entity management firms, corporate governance platforms, registered agents, transfer agents, and outside counsel.
• Support entity management, including formations, dissolutions, qualifications, and ongoing compliance; prepare and submit annual, biennial, and other periodic state filings (e.g., annual reports/statements of information) and follow up with Secretaries of State, Departments of Taxation, and other government agencies to confirm status and resolve issues.
• Transactional & Legal Document Support
• Draft and revise routine legal documents, correspondence, and agreements under attorney supervision.
• Afford assistance with M&A and other transactions by organizing diligence materials, tracking deliverables, and preparing closing binders.
• Manage execution, filing, and distribution of legal documents.
• Research & Analysis
• Conduct legal and factual research using internal and external resources.
• Summarize findings clearly and concisely for attorney review.
• Track regulatory and legal developments as directed.
• Legal Operations & Coordination
• Coordinate with internal business partners to collect information and documentation needed for legal matters.
• Afford assistance with responses to internal requests, audits, and regulatory inquiries.
• Leverage legal technology (e-signature, document management, entity management, and workflow tools) to improve speed and accuracy; comfort evaluating and using emerging tools, including AI-enabled features, in a responsible and confidential manner.
• Improve and maintain legal processes, templates, and workflows to enhance efficiency.
• Shareholder & Investor Relations Support
• Serve as a point of contact for routine shareholder inquiries, coordinating with Legal, Investor Relations, and outside agents as appropriate.
• Prepare and respond to shareholder requests, including coordinating transactions or transfers, document requests, and ownership confirmations.
• Maintain records of shareholder communications, requests, and responses.
• Escalate sensitive, novel or potentially contentious shareholder matters to attorneys.
• Document & Matter Management
• Organize, maintain, and retrieve electronic and physical legal files.
• Ensure accurate recordkeeping and version control.
• Support the Legal Department with matter tracking and reporting.
• General Legal Support
• Handle sensitive and confidential information with professionalism and discretion.
• Perform other related duties as assigned to support the Legal Department.

Required Skills

• Excellent organizational, communication, and time management skills.
• Ability to manage competing deadlines in a fast-paced environment.
• High level of discretion, judgment, and attention to detail.
• Strong interpersonal skills and professionalism when partnering with attorneys, business stakeholders, outside counsel, and government agencies.
• Technology-forward mindset, including proficiency with Microsoft 365 tools and comfort learning new software (e-signature), including AI-enabled tools, while maintaining confidentiality.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Required Experience

• High Diploma or GED equivalent and minimum of 5 years of paralegal experience, preferably in a law firm or in-house legal department, with strong knowledge of legal terminology, document drafting, and legal processes, and experience supporting corporate, transactional, or governance work.

Preferred Experience

• Paralegal certificate or bachelor's degree.
• Law firm experience supporting corporate, securities, litigation, or regulatory practices.
• Experience working with document management systems.
• Experience with entity management platforms and/or board or governance tools such as CSC, Diligent, or similar systems, including maintaining complex subsidiary structures.
• Comfort working across multiple practice areas and with senior stakeholders.