Sr Coordinator, Procurement (SCA)

Hourly range of pay: $28.42 to $33.00. The base salary range represents a good-faith estimate for this position. This role is eligible for annual incentive pay and has the opportunity for continued salary growth. Compensation will be determined based on factors such as market, geography, skills, education, and experience. At American Water, we are committed to pay equity.

Benefits

• Comprehensive benefits package including 401(k) and Defined Contribution Plan
• Employee Stock Purchase Plan
• Medical, prescription, dental, and vision coverage
• Disability and life insurance
• Paid time off
• Voluntary benefits
• Health and wellness programs
• Learning opportunities and work experiences to grow professionally

About the Role

Responsible for performing administrative support for Project procurement, contract compliance, and operations management functions. Maintains a close and highly responsive relationship with supervisor and Project staff in carrying out day-to-day activities. Works fairly independently, receiving a minimum of detailed supervision and guidance.

Responsibilities

• In accordance with MSG’s Procurement Policy and Plan, identifies vendors, working with them to secure company profile information and other documents required to establish the companies in American Water’s Procurement and AP systems.
• Serves as a liaison with MSG Contracts Administration Department.
• Responsible for maintaining the on-site procurement records.
• Coordinates routine activities and communications with DPW, Government Contractors, and others as requested.
• Completes receiving reports for supplies/services, comparing against purchase orders.
• Reviews invoices for accuracy against purchase orders and receiving reports; resolves discrepancies.
• Tracks inventory and prepares financial, statistical, narrative, and/or reports as requested.
• Assists Utility Manager in maintaining documentation of compliance with specified Prime Contract obligations.
• Assists Utility Manager in maintaining up-to-date Operating Plans required by Prime Contract and/or AW policy.
• Reads publications, regulations, and directives; takes action or refers those important for complying with AW Procurement Policy and Plan.
• Performs or assists in basic office administration duties such as answering phones, filing, and preparing reports.
• Performs other related duties as assigned.

Requirements

• Proficiency in MS Office Suite products, including MS Word, Excel, PowerPoint, and Access.
• Ability to work independently; strong administrative and computer skills.
• Strong interpersonal skills (tact, diplomacy, cooperation, negotiation).
• High level of initiative, judgment, and discretion; discretion with confidential information.
• Proper use of grammar, spelling, and punctuation.
• General knowledge of procurement policies and practices.
• Any combination equivalent to: graduation from high school or GED, and five (5) plus years of administrative experience in a procurement function, three (3) of which must have included organization, coordination, and performance of duties at a responsible level.
• This position reports to a military installation and requires the ability to pass a Department of Defense background check for access.

Schedule

Travel required: 5%.