Sr Coordinator - Field

About the role

Perform complex administrative tasks requiring independent judgment and high skill level and considerable knowledge of administration processes. Good knowledge of supervisor/department/company business. Maintain calendars and schedules and coordinate meetings and conference calls. Meeting coordination, to including scheduling, reservations and travel arrangements based on brief instructions. Assist in office management processes, including coordinating office moves, handling space allocation, purchasing office equipment and supplies, and serving as liaison with company Office Management personnel. Process invoices and prepare expense reports using defined code categories in compliance with company policy. Compose memos, reports and other correspondence from a brief outline, verbal instructions and determine the most appropriate format and best method of presentation. Regularly compiles data, prepares, and prints related reports. Open and route incoming mail. Respond to correspondence for the supervisor or attach files/data that will assist the supervisor in responding. Work with outside vendors. Handle special projects as required. Assist departmental management team and staff as needed.

Responsibilities

• Maintain calendars and schedules and coordinate meetings and conference calls.
• Meeting coordination, including scheduling, reservations and travel arrangements based on brief instructions.
• Aid in office management processes such as coordinating office moves, handling space allocation, purchasing office equipment and supplies, and serving as liaison with company Office Management personnel.
• Process invoices and prepare expense reports using defined code categories in compliance with company policy.
• Compose memos, reports and other correspondence from a brief outline, verbal instructions and determine the most appropriate format and best method of presentation.
• Regularly compile data, prepare, and print related reports.
• Open and route incoming mail.
• Respond to correspondence for the supervisor or attach files/data that will assist the supervisor in responding.
• Work with outside vendors.
• Handle special projects as required.
• Assist departmental management team and staff as needed.

Requirements

• High school diploma or equivalent and 2+ years of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Proficient in Word, Excel, SharePoint, PowerPoint, and Outlook.
• Excellent written and verbal skills required.
• Must be able to interface effectively with all levels of internal and external personnel.
• Must be detail-oriented with good organizational skills.
• Able to work in a fast-paced environment on multiple, concurrent assignments.
• Flexibility to work extended hours if required.
• Must be able to work effectively with a diverse workforce, set own priorities, and balance multiple jobs to meet deadlines.
• Must exercise initiative, discretion, good judgment and tact in handling job responsibilities and assignments.
• Experience within the gas and energy industry is desirable.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in an administrative role.

Skills

• Excellent communication and interpersonal skills.
• Proficient in Word, Excel, SharePoint, PowerPoint, and Outlook.
• Excellent written and verbal skills.
• Ability to work in a fast-paced environment on multiple, concurrent assignments.
• Flexibility to work extended hours if required.
• Ability to work effectively with a diverse workforce, set own priorities, and balance multiple jobs to meet deadlines.
• Exercise initiative, discretion, good judgment and tact in handling job responsibilities and assignments.

Benefits

• Industry leading compensation.
• Comprehensive benefits.
• 401(k) match with additional profit sharing.
• PTO.
• Abundant career opportunities.

Pay

N/A

Schedule

N/A