Sr. Contracts Manager – Corpus Christi, TX

Job Summary

The position is responsible for supporting the contracts department with the oversight, administration, and maintenance of contract‑related documentation and records. This employee is familiar with generally recognized supply chain and contract practices and systems and must be exceptionally organized. They participate in the Request for Proposal (RFP), evaluation and tender process, including selection, evaluation, and negotiation of terms with vendors, suppliers, and subcontractors. They also participate in general administration of project and company contracts and purchase orders. The role requires the ability to communicate and interact with clients in a respectful manner under tough negotiating conditions, while maintaining respectful interactions with subcontractors and co‑workers and demonstrating a “can do” attitude.

Essential Functions

• Ensure adequate performance per PO/Subcontract governing provisions while overseeing expenditures and costs.
• Supplier/Subcontract Management: Lead contract and claims negotiations and settlements together with the project management team and legal as needed.
• Manage claims, develop claim strategies, prepare notifications/correspondence and related documentation such as amendments, change orders, and other contract‑related documents.
• Provide general advice and support to project management, site management, procurement/supply, and other project team members in the execution of customer contracts to secure the company’s contractual rights and entitlements.
• Prepare and administer any type of vendor, supplier, or subcontract pre‑qualification.
• Perform analysis of supplier/subcontractor financial statements and business background.
• Facilitate review of safety statistics and safety program.
• Maintain vendor, supplier, and subcontractor documentation and record keeping.
• Perform administration of the Contract Management database.
• Track contract milestones, deliverables, notice requirements, and expiration dates.
• Assist with development and maintenance of bidder list and assist with approvals.
• Provide updated information for revisions to purchase order and/or subcontract strategy.
• Administer low‑risk purchase orders and subcontracts.
• Participate in and manage contractual meetings.
• Understand project subcontracting plan, strategy, and development schedule.
• Participate in and conduct contract meetings.
• Obtain construction input documents and technical packages and perform general review.
• Assist Bay’s supply chain with document preparation for issuance and execution.
• Change Management: Perform reviews to identify potential changes and analyze/document those changes.
• Execute change management processes (e.g., change order requests, field work orders, change orders, back charges, etc.).
• Evaluate cost and schedule impacts of proposed changes.
• Prepare, negotiate, and document change orders.
• Verify accuracy of progress payments/invoices while performing cost tracking and forecasting.
• Assist in managing close‑out process for vendors, suppliers, and subcontractors, including issuing final change order requisitions.
• Resolve outstanding contractual issues before final project close‑out.
• Communicate procedural and commercial requirements to the project team and flag items of concern or potential disputes to the Contract Manager and project management team.
• Ensure compliance with policies and procedures.
• Ability to work across multiple projects.
• Ensure compliance with all safety procedures and policies while promoting the company’s safety culture.
• Perform other duties as requested, directed, or assigned.

Education and Experience Requirements

• Bachelor’s degree in Business or 15 years related experience.
• 8 years of experience in a related field with a Bachelor’s degree.
• Knowledgeable in contract management, purchase orders, subcontracts, and basic accounting principles and systems.
• Advanced experience in change management, claim management, and contract‑related legal issues affecting project execution.
• Working knowledge of negotiation techniques.

Skills / Key Competencies

• Working knowledge of applicable construction codes, policies, standards, and best practices.
• Ability to communicate effectively and professionally with customers and employees at all levels.
• Strong communicator with excellent verbal and written communication skills.
• Ability to read, understand, and interpret contract documents such as scopes of work and project schedules.
• Ability to interface with internal and external project teams regarding all matters related to contracts/projects, including review and process changes.
• Commercial acumen; skilled negotiator with a proactive approach to problem solving.
• Excellent leadership and interpersonal skills.
• Exercise discretion and independent judgment when handling day‑to‑day information.
• Proactive and self‑motivated with the ability to work with minimal supervision.
• Excellent time‑management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adapt to changing priorities.
• Ability to work cooperatively across all levels, delivering on commitments – results oriented.
• Strong analytical skills required to understand and interpret data.
• Ability to complete work with a high degree of accuracy and attention to detail.
• Ability to work under pressure to meet department targets and deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook, and Teams).
• Ability to quickly learn the organization’s systems.
• Willingness to work non‑routine hours when necessary.
• Ability and willingness to travel as required for out‑of‑town assignments.

Physical Requirements

• Work in an indoor office setting.
• Move about to accomplish tasks