Sr. Buyer - Materials Management

Job Purpose & Mission

To provide the timely acquisition of items for assigned GHS facilities.

Essential Job Functions

• Screens requisitions to ensure proper authorization is included.
• Manage inventory of: Rentals: including, but not limited to cylinders, Bed rentals, wound vac rentals
• Ensures all information on purchase orders is accurate.
• Works with Accounts Payable department to resolve invoice discrepancies.
• Works with Vendors for any service or product needs.
• Processes returns to vendors, expediting credits and/or exchanges.
• Works with customer departments to communicate pertinent order information, and product substitution when necessary.
• Utilizes group-purchasing contracts in effect.
• Prepares requests for quotation as needed; assists with cost analysis of stocked merchandise.
• Reviews distributor websites for rejections and backorders.
• Communicates delays in product arrival with appropriate team member.
• Works with customer departments to arrange product substitution when necessary.

Job Requirements

• Experience: Required – Two years purchasing experience (health care related preferred).
• Education: Required – High School diploma or GED Preferred – Some advanced education
• Certifications & Licensure: Required – none
• Special Skills or Knowledge: Required – Working knowledge of established purchasing practices according to industry standards; must be highly computer literate Preferred – knowledge of contracts/negotiations, ERP system (Premier or similar)

HIPAA & SAFETY REQUIREMENTS

• HIPAA: Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Patient demographics, patient related complaints, and information related to patient location.
• SAFETY: Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, and monitoring of clinical alarms.

Performance Criteria & Standards

• Everyday Excellence Values: - Employee demonstrates Everyday Excellence values in the day-to-day performance of their job. - Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community. - Takes initiative in living our Everyday Excellence values and vital signs. - Takes initiative in identifying customer needs before the customer asks. - Participates in teamwork willingly and with enthusiasm. - Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care. - Keeps customers informed, answers customer questions and anticipates information needs of customers
• Corporate Compliance: - Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines and the GHS Corporate Compliance Guidelines. - Practices diligence in fulfilling the regulatory and legal requirements of the position and department. - Maintains accurate and reliable patient/organizational records. - Maintains professional relationships with appropriate officials; communicates honestly and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.
• Personal Achievement: - Employee demonstrates initiative in achieving work goals and meeting personal objectives. - Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high. - Adheres to high moral principles of honesty, loyalty, sincerity, and fairness. - Upholds the ethical standards of the organization.
• Performance Improvement: - Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his/her job performance. - Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations. - Initiates or redesigns to continuously improve work processes. - Contributes ideas and suggestions to improve approaches to work processes. - Willingly participates in organization and/or department quality initiatives.
• Cost Management: - Employee demonstrates effective cost management practices. - Effectively manages time and resources - Makes conscious effort to effectively utilize the resources of the organization — material, human, and financial. - Consistently looks for and uses resource saving processes.
• Patient & Employee Safety: - Employee actively participates in and demonstrates effective patient and employee safety practices. - Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety. - Employee proactively reports errors, potential errors, injuries or potential injuries. - Employee demonstrates departmental specific patient and employee safety standards at all times. - Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.

Requirements

• Education: - Bachelor's degree in Supply Chain, Business, Healthcare Administration, or related field ( **or equivalent experience** )
• Experience: - 2+ years of purchasing or supply chain experience - Healthcare/hospital experience preferred - Experience with GPO contracts (Premier preferred)
• Technical Skills: - ERP system experience (Premier, Lawson, Workday, or similar) - Proficiency in Excel - Knowledge of PO processing, contract pricing, and item master data
• Skills & Abilities: - Knowledge of hospital supply chain operations - Ability to manage vendors and resolve backorders and shortages - Strong organizational, analytical, and problem-solving skills - Ability to work in a fast-paced, multi-department environment - Effective communication with clinical staff, vendors, AP, and Receiving
• Preferred: - CPSM, CPIM, or similar certification - Experience with product substitutions, recalls, or ERP transitions