Sr. Business Coordinator (Temporary)

Responsibilities

• Exceptional scheduler who can manage busy calendars for two executives, including last-minute adjustments for meetings and travel.
• May assist the CNN Design team with on-site requests and other short turnaround needs including workspace requests, conference room setup, catering, ordering of supplies, tours and general administrative help including basic technical support.
• Submits expense reports, ensuring all costs are justified and in compliance with company policy.
• Maintains communication with Accounting, Finance, Legal, Travel, Network Bookings, People & Culture as well as high-profile outside groups and visiting delegations.
• Attends projects overview meetings and works independently with outside vendors to negotiate bureau needs.
• Monitors, edits, and maintains records, such as staff lists, titles, addresses, contract renewals and PTO allowance.
• Supports team members through the onboarding process, including monitoring progress with HR and recruiting, ordering and distributing/shipping equipment, creating tickets for software access, email distribution lists, etc., and going over company policies.
• Reviews, gathers, and formats allocations for the finance team to ensure an accurate representation of the costs of the team’s resources by show team/project. Main point of contact with Finance for the CNN Design team.

Qualifications & Experience

• BA preferred, or equivalent experience.
• 5+ years of strong business operations and administrative experience.
• Experience managing staff logistics and familiarity with scheduling programs.
• Experience in media, news, and/or entertainment industry preferred.
• Proficient in Microsoft Office programs.
• Tech-savvy and quick to learn new tools to support various requests.
• Knowledge of a project management software, such as Airtable, to efficiently track project progress, resource allocations and employee PTO.
• Experience with HR & Finance Software such as Workday.
• Proficient in expense management, travel coordination, and invoice software.
• Outstanding communicator with a solution-oriented approach and exceptional organizational and interpersonal skills.
• Thrives in a fast-paced environment and can manage many projects/tasks at once with ease and poise.
• Fosters relationships across departments and cities to provide seamless service.
• Comfortable in a busy newsroom environment with frequent disruptions.