Sr. Associate Director of Engagement Programs (6292U) - College of Engineering

About the role

The Senior Associate Director of Engagement Programs for the College of Engineering reports to the Executive Director of Engagement Programs within the Office of Marketing and Communications. This position plans and executes college-wide events and outreach activities to increase engagement among key constituencies, including current and prospective students, alumni, donors, faculty, staff, and off-campus partners.

Responsibilities

• Plan and execute activities that reflect the mission of the College and serve its strategic goals and priorities.
• Determine and analyze requirements on all events and identify budget parameters for each event.
• Manage planning and organizing logistics such as facilities, audience management systems and activities, caterers, vendors, and facilitation of communication and services with guests, building coordinators, and facility managers, and provides technical support for these activities.
• Develop event scope, identifying and engaging stakeholders.
• Collaborate with internal partners, develops event specific organizational tools such as timelines, contact lists, on-site deliverable schedules, etc.
• Develop and implement event budgets, cost reviews, and final invoices.
• Ensure smooth-running, effective events, including promptly recognizing and resolving potential and real problems using tact, sensitivity, discretion and political acumen.
• Collaborate with college and university staff/units in planning and executing events, following all UC policies, including those involving procurement.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
• Demonstrates good judgment in making decisions and managing events.
• Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events.
• Highly developed interpersonal communication skills including political acumen and social perceptiveness.
• Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
• Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
• Prior proven ability to work on several tasks simultaneously.
• Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
• Ability to effectively work with invited guests, donors, government officials and university VIPs.
• Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.
• Knowledge and skill to set and monitor work standards and protocols.

Benefits

The University of California offers a comprehensive benefits package. This includes health insurance, retirement plans, and paid time off. For more information, please visit the University of California's Compensation & Benefits website.

Salary & Benefits

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $72,000 to $92,000 annually. This is a 100% FTE career position eligible for full benefits.

Driving

A valid driver's license and DMV check for driving record is required.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.