Sr Administrative Coordinator Global Med NGI

About The Job

Join the engine of Sanofi's mission — where deep immunoscience meets bold, AI-powered research. In R&D, you'll drive breakthroughs that could turn the impossible into possible for millions. This position will report into the Head of Global Medical Immunology which is a segment of the Specialty Care organization.

About Sanofi

We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people's lives.

Main Responsibilities

• Provide administrative and operational support to the Head of Global Medical Immunology
• Ensure smooth and efficient day-to-day flow of administrative operations to include calendar and meeting management, ownership of MS Teams, SharePoint sites and distribution lists
• Manage multiple priorities in a fast-paced environment, pro-actively organize face to face and virtual events, manage meeting planning and logistics and arrange domestic and international business travel
• Proactively troubleshoot and address travel conflicts; generate detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations
• Prioritize and execute tasks with minimal direction or supervision; handle confidential information with discretion
• Manage timely processing of expenses per internal policies and systems
• Compile and prepare information for presentations using MS Office software and other corporate systems & tools, including but not limited to, correspondence, reports, tables & analyses, presentations, scientific manuscripts, etc.
• Provide a positive presence and excellent support with answering and prioritizing requests and communications
• Leverage skill, tact, persuasion and/or influence to accomplish objectives with internal and external stakeholders
• Interface with corporate functions such as People & Culture, Finance, Legal, Digital, etc. to facilitate cross-GBU information sharing and processes
• Take initiative and independently manage special/administrative projects in dynamic fast paced environment
• Partner closely with Global Medical Leadership Team to drive operational effectiveness and collaborate with other administrative professionals within the organization to coordinate operations and share best practices
• Capture and prioritize non-routine needs on a real-time basis, as well as keeping track due dates for tasks and action items for on-time completion
• Complete other duties as requested

About You

Competencies/Other Skills necessary for success in this role:

• Professional demeanor, sense of urgency, ability to prioritize, and high level of discretion with ability to appropriately handle sensitive and confidential information
• Ability to work in an environment going through changes and ability to build relationships across an organization; self-starter mindset and willingness to expand scope of work
• Exceptional organizational skills with a demonstrated ability to work in an accurate and detailed manner
• Excellent inter-personal, verbal and writing skills, and energy
• Must be flexible, organized, proactive, collaborative, and calm under pressure
• Excellent communication, inter-personal and collaboration skills essential for interactions with senior leadership of the organization and with key external stakeholders
• Demonstrated experience problem-solving and proactively dealing with complex, ambiguous situations with diplomacy and tact
• Demonstrated experience in execution and accountability for project coordination and/or management

Qualifications

• HS/GED with 10 years' experience, Associate's degree with minimum 7 years experience, or BA/BS with 5 years' experience in administrative duties
• Prior experience supporting executives
• High-level proficiency with Microsoft Office, PowerPoint, Excel and Visio
• Ability to exercise sound judgment and determine priorities
• Proactively anticipate and identify issues and propose solutions or take steps to resolve
• Demonstrated experience problem-solving and maintaining a proactive and diplomatic demeanor in complex, ambiguous situations
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment

Benefits

• Opportunities to grow your talent and drive your career through promotions or lateral moves, at home or internationally
• Thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
• Wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs
• At least 14 weeks' gender-neutral parental leave